Court Services Specialist

Job Posting Title

Court Services Specialist

Agency

677 SUPREME COURT

Supervisory Organization

Supreme Court JM

Job Posting End Date (Continuous if Blank)

Note : Applications will be accepted until 11 : 59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full / Part-Time

Full time

Job Type

Regular

Compensation

Compensation is commensurate on education and experience.

Submit resume and cover letter with salary requirements and availability date via email with "Court Services Specialist" in the message subject to [email protected].

Job Description

Submit resume and cover letter with salary requirements and availability date via email with "Court Services Specialist" in the message subject to.

Reporting to the Director of Court Services, this position is responsible for providing administrative support to various Court Services Programs, such as the Certified Court Reporters, Certified Courtroom Interpreters and Judicial Education.

This position will be the first point of contact for the Administrative Office of the Courts (AOC). The AOC is housed within the Oklahoma Judicial Center along with the Supreme Court of Oklahoma, the Court of Criminal Appeals and the Appellate Court Clerk's office.

Responsibilities and Essential Functions :

Greet and welcome guests as they arrive, answer, screen and forward incoming calls

Receive, sort and distribute daily mail / deliveries

Enter continuing education hours for interpreters and court reporters and maintain credentialing renewals and payments for Court Services Programs

Process credit card payments for license renewals, workshops, and conferences

Accept and record registrations for various workshops and conferences

Organize and set up for meetings

Maintain current Judicial Center phone lists and building protocols

Serve as the lead Publisher for the internal AOC Buzz Employee Newsletter

Perform additional administrative duties upon request, such as filing, photocopying, operating postage machine, assembling manuals or other materials

Knowledge, Skill and Ability Requirements :

Strong interpersonal skills required. Ability to interact professionally and appropriately with a wide variety of stakeholders, including judges and Justices, court clerks, AOC staff, attorneys, and the general public.

Must have professional demeanor and strong work ethic.

Ability to maintain strict confidentiality regarding the court’s internal processes and all matters pending before the Court.

Excellent oral and written communication skills, including proper grammar, spelling, punctuation, and arithmetic. Ability to compose correspondence, understand and relay complex information, and comprehend details and nuances.

Knowledge of administrative and office procedures. Strong computer skills, including Microsoft Office applications, and ability to use standard office equipment.

Ability to make moderately complex decisions in accordance with established rules, policies and procedures.

Ability to maintain administrative, legal, and general records and to prepare reports and answer questions from records.

Excellent organizational skills with an ability to work independently and schedule time to meet deadlines. Strong customer service focus, with ability to be resourceful and proactive when issues arise.

Education and Experience Requirements :

Graduation from High School or the equivalent GED certificate. Legal assistant, paralegal, or law school course work or training is beneficial.

5+ years’ experience performing administrative duties in a professional environment (or equivalent combination of training and experience);

Prior employment in a law office or court setting is beneficial. State government experience is beneficial.

Strong experience with Microsoft Office applications (MS Word, Outlook, Excel, Teams, etc.).

Experience scheduling and managing meetings involving internal and external participants (in-person and via videoconference)

Experience operating various types of office equipment (copier / printer, postage machine, shredder, etc.)

Responsibilities and skills listed above are essential to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position.

The State of Oklahoma has an excellent benefits package including 3 weeks of vacation, employee retirement and health benefit plans.

Applicant must be willing to self-relocate if applicable. Position open until filled. Submit resume and cover letter with salary requirements and availability date via email with "Court Services Specialist" in the message subject to.

The Supreme Court of Oklahoma Administrative Office of the Courts 2100 N. Lincoln Blvd., Suite 3 Oklahoma City, Oklahoma 73105.

Candidates who are eligible to work in the United States are encouraged to apply. The Administrative Office of the Courts will not sponsor a work visa (H-1B, etc.

to fill this position.

As a condition of employment, any successful candidate who receives an offer of employment will be required to pass a background investigation.

The Oklahoma Supreme Court is an Equal Opportunity Employer.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday .