Receptionist for Hazardous Waste and Toxics Reduction (Secretary Senior)

The Hazardous Waste and Toxics Reduction programwithin the Department of Ecology is looking to fill a Receptionist for Hazardous Waste and Toxics Reduction (Secretary Senior) position.

This position is locatedin our Headquarters Office inUpon hire, you must live within a commutable distance from the duty station.

This position supports a team of highly motivated environmental professionals working to reduce the impacts of toxic chemicals.

We are a culture that is invested in making a difference. In addition, this position is a key member of the program’s administrative team, collaborating and consulting with team members daily.

If you possess excellent people skills, outstanding organizational abilities, and the ability to communicate with a diverse audience, please apply!

Agency Mission : Ecology's mission is to protect, preserve and enhance the environment for current and future generations.

Program Mission : The mission of the Hazardous Waste and Toxics Reduction Program (HWTR) is to protect Washington’s residents and environment by reducing the use of toxic chemicals, safely managing dangerous waste, preventing new contaminated sites, and cleaning up contamination.

Tele-work options for this position : This position will have a small amount of flexibility of a hybrid schedule, empowering work from home and office, providing less time in traffic and shrinking your carbon footprint.

This position will be eligible for up to a 20% tele-work schedule.Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in other information.

Schedules are dependent upon position needs and are subject to change. Application Timeline : This position will remain open until filled;

we will review applications on June 21, 2024. In order to be considered, please submit an application on or before June 20, 2024 .

If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date.

Ecology employees may be eligible for the following :

About the Department of Ecology

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference.

Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our .

Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering :

• A healthy life / work balance by offering flexible schedules and telework options for most positions.
• An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work.

Our commitment to DEIR

Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.

Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.

Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.

We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

Duties

What makes this role unique?

When you join the Hazardous Waste and Toxics Reduction (HWTR) program, you will assist colleagues who work together in a coordinated approach to protect the people and environment of Washington state from hazardous products and dangerous waste.

What you will do :

• Maintain, monitor, and evaluate the program’s purchases and supplies at headquarters.
• Assist program employees with administrative needs, including setting up meetings and workshops, making travel arrangements, and editing and proofreading complex documents.
• Perform typical reception duties, including greeting customers, directing visitors, and answering phones.
• Serve as a vital member of the program’s Administrative Team, especially in the onboarding and off-staffing of employees.
• Act as the Time Accounting Coordinator for program employees at headquarters.
• Perform various administrative duties, including processing and distributing mail, overseeing use of program media equipment, and resolving problems and responding to inquiries related to program office procedures and services.

Qualifications

Required Qualifications :

Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time.

We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked.

Examples of the proration calculations are :

• 30 hours worked per week for 20 months : (30 / 40) x 20 months 15 months full-time equivalent
• 20 hours worked per week for 12 months : (20 / 40) x 12 months 6 months full-time equivalent

Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience.

See below for how you may qualify.

Required experience and education :

High school graduation or equivalent

Two years of increasingly responsible secretarial office experience

Experience in reception.

Desired Qualifications :

• Experience working with the public, such as experience in sales, setting up conferences, public involvement, or the hospitality industry.
• Experience with purchasing procedures.
• Experience in fiscal operations such as bookkeeping or accounting.

Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.