Work Study- Sports Medicine Administrative Assistant

Position Details

Position Information Position Title Work Study- Sports Medicine Administrative Assistant Academic Year 2024-2025 UIW Mission University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary Work Study- Sports Medicine Department (Athletic Training), performs duties that include : managing the EMR system;

managing athletic training rooms, and performing other duties as assigned, training will be provided. The Work Study- Sports Medicine Department (Athletic Training) reports directly to the Associate Director of Athletics-Sports Medicine

This is a student position open to current UIW students who may be hired through the Federal Work-Study Program. Essential Functions

• Manage, organize, and maintain assigned athletic training rooms, equipment, supplies and inventory.
• Maintain computerized injury, treatment, incident, insurance, and medication forms and / or databases.
• Communicate with department heads.
• Manage check-in and check-out processes for all physician visits on campus and sports medicine physicals.
• Facilitate Physicians clinic by providing physicians with equipment or supplies needed to conduct their assessment or visit.
• Scan documentation into sports medicine shared drive and within EMR patient profiles.
• Maintain documentation compliance within EMR system.
• Management of a paper documentation.
• Ensure each athletic training room is well-stocked with appropriate inventory for daily-use and has maintained sanitary standards of cleanliness each week.
• Assistance in other duties as it pertains to the daily operations of athletic training facilities; daily cleaning, practice / game set-up and break down assistance.
• Perform other duties as assigned.

Qualifications Knowledge Skills and Abilities

• Excellent customer service.
• Exceptional organization and detailed-orientated skills.
• Maintain professionalism at all times.
• Proficiency in Microsoft Office.
• Outstanding communication skills, written and verbal with the ability to communicate well with professional staff and peers.
• Ability to multi-task and be both, team player and self starter.
• Ability to use basic office equipment.
• Ability to communicate both verbally and orally.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

• Must be a current UIW student.
• Must be eligible for Federal Work Study.

Required Work Experience None. Preferred Qualifications Some Clinical hours in sports medicine or related field. Required Certifications, Licenses or Registrations None Work Hours Monday Friday with extended hours as needed to meet departmental goals.

Physical Demands May require lifting of heavy objects items (supplies, inventory items, etc.)