Building Operations Manager

OPERATIONS MANAGER

The Public Schools of Brookline, MA

August 2024

DESCRIPTION

The Public Schools of Brookline, MA is seeking a dynamic and experienced individual for the position of Operations Manager.

This role collaborates closely with School and Town Departments in ensuring safe, efficient, and operational school facilities through proper daily maintenance and improvements and completion of repairs and renovations to existing buildings, and all other related work as required.

Essential Duties and Responsibilities

• Coordinate and schedule the upkeep, repair, maintenance of school buildings, ensuring a safe environment for all users.
• Conduct regular inspections of buildings to maintain high standards of safety and functionality.
• Supervise the preventative maintenance program, updating the work order system for equipment, materials, and services, overseeing the distribution and timely completion of work orders.
• Monitor compliance with local, state, and federal regulations, including fire, building, ADA codes.
• Supervise the planning and execution of minor construction and renovation projects through completion and close out, including attending meetings, and communicating with internal and external stakeholders.
• Ensure projects are completed on time, within budget, and to the highest quality standards.
• Assist with developing and implementing long term capital improvement plans and establish priorities for operations (moving, furniture and equipment ordering, etc.

maintenance, and other projects.

• Support the Director with leases and service contracts in accordance with the school needs and operating budget.
• Assist with monitoring and tracking project schedules, asset inventories, Department budgets and annual expenditures; running reports;

performing financial analysis, spending trends; preparing purchase orders; and researching cost savings options.

• Support the Director in preparing the annual capital and operating budget for the schools.
• Provide quality assurance, respond to questions, requests, customer service concerns, and
• complaints, and refer any unresolved issues to the Director.
• Communicate effectively and regularly with the Director of Operations to keep them aware of all ongoing operations, situations and events.
• Participate on various School and / or Town committees, representing the Director.
• Perform other related duties as required.

Education and Experience :

• Bachelor’s Degree in Facilities Management, Engineering, Business Administration or related field.
• Three to five years of related experience of facilities management, construction management, or building and office operations, preferably in a supervisory capacity.

degree will be considered in lieu of equivalent years of experience.

Massachusetts Certified Public Purchasing Official (MCPPO) certification preferred.

Knowledge, Ability and Skill :

• General knowledge of building maintenance processes, construction principles, procurement policies, and building systems.
• Demonstrated skill in project management and use of technology to identify and analyze key performance metrics.
• Ability to read and interpret construction drawings, plans, and specifications.
• Strong problem solving, leadership, and organizational skills.
• Ability to resolve conflicts and maintain harmonious working relationships throughout the
• organization and with other agencies and departments.
• Excellent communication skills, both oral and written.
• Maintain effective communication with staff, building occupants, committees, management, other Departments including Heating, Ventilation and Air Conditioning (HVAC), vendors, and the public.
• Proficiency in computer applications, including Google docs, word processing, and spreadsheets.
• Ability to manage multiple tasks and prioritize effectively.
• Strong initiative and follow through.
• Possession of a Massachusetts Class D valid motor vehicle operator’s license.

Compensation and Benefits :

Competitive salary range of $90,000 to $105,000. Salary based on qualifications and experience.

Competitive benefits package including health insurance, retirement plans, and paid time off.

Opportunities for professional growth and development.