Proposal Writer L3

Overview :

The Proposal Writer Level III (herein referred to as proposal writer) is responsible for developing high-quality, compelling, and compliant proposals that win new business and retain current business for MV.

This role involves coordinating with cross-functional teams, managing the proposal process, and ensuring all proposals align with the company's strategic goals and customer requirements.

The proposal writer will also be responsible for mentoring the writer team and ensuring the continuous improvement of the proposal development process.

This position has no direct reports.

The proposal writer is a key sales and client proposals group member who works side by-side with a diverse and expert cross-functional team.

The proposal writer unites operational detail, project strategies, and bid compliance to create a persuasive and concise narrative that effectively communicates the company's value proposition to each potential customer.

MV's proposal writer is integral to selling MV's service at the best value.

Responsibilities :

What We Are Looking For :

Ability to coordinate and develop multiple RFP responses at the same time

Strong attention to detail and excellent proofreading skills

A meticulous, organized writer who is hyper-focused on their responsibilities

Excellent written and verbal communication skills

Resourceful, curious team player who strives for success

A fast learner who excels in Microsoft Word, Excel, PowerPoint and Microsoft Teams

A self-starter with the discipline and natural drive to work independently

Strong project management and organizational abilities

Ability to work under pressure and manage tight deadlines

Excellent communication and collaboration skills, with the ability to collaborate effectively with diverse teams

Availability to work nights and weekends as needed

Job Responsibilities :

Proposal Development :

Lead the development of proposals from start to finish, including writing, editing, and reviewing proposal content.

Ensure all proposals comply with the RFP requirements and reflect the company’s strengths and differentiators.

Develop win themes and ensure they are effectively communicated throughout the proposal.

Collaborate with subject matter experts (SMEs) to gather and synthesize technical information into clear and persuasive proposal content.

Project Management :

Manage the proposal development process, including setting timelines with the Bid Managers, assigning tasks, and coordinating inputs from various departments.

Oversee multiple proposals simultaneously, ensuring all deadlines are met.

Utilize proposal management software and tools to organize and track proposal progress.

Collaboration :

Work closely with the business development, sales, and marketing teams to ensure alignment on proposal strategy.

Interview individuals to gain insight into writing compelling and persuasive resumes and biographies

Participate in multiple calls relative to the strategy and status of projects

Quality Assurance :

Review and edit proposal content for clarity, consistency, and grammar, ensuring a professional and polished final product.

Ensure that relevant stakeholders internally review all proposals and incorporate their feedback.

Mentorship and Training :

Provide guidance, mentoring, and training to proposal writers and other team members involved in the proposal process.

Promote best practices in proposal writing and continuously improve the quality of the team’s output.

Continuous Improvement :

Develop and maintain a library of standard proposal content, templates, and other resources to streamline the proposal process.

Analyze past proposals, win / loss data, and feedback to identify areas for improvement.

Stay current with industry trends, best practices, and emerging technologies that can enhance the proposal process.

Qualifications :

Education and Experience :

Bachelor’s degree in English, Journalism, Communications, Marketing, Business, or a related field OR minimum of 3 years of experience in proposal writing.

Proven history of winning large, complex proposals, preferably in the transit industry.

Key Performance Indicators :

Maintains internal and external deadlines (% on time)

Research efforts (peer feedback)

Strategy development (% contribution / peer feedback)

Ability to manage volume (% of work assigned)

Ability to win on value (% win)

Superior customer service (complaints vs. commendations)

Personal Attributes :

Meticulous with a commitment to producing high-quality work.

Methodical thinker with a focus on continuous improvement.

Strong leadership skills, with the ability to inspire and develop others.

During the course of employment, employees may receive and have access to confidential information. All employees are expected to respect and maintain the confidentiality of non-public customer and business records and any other information that MV classifies as confidential.

MV Transportation is committed to as policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.

Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment