SR Accounts Payable Specialist

What We Offer

• The initial compensation for this position ranges from $ to $ an hour.
• Salary is dependent on commensurate experience above the minimum qualifications for the role and internal equity considerations.
• The salary may also vary if you reside in a different location than the location posted.

Benefits We Offer

• Benefits eligibility starts on day ONE!
• We Offer Comprehensive Medical, Dental & Vision benefits, Voluntary Life Insurance, Flex Spending, Health Savings Account, EAP, and more!
• Employer Paid Long-Term Disability & Basic Life Insurance
• K Employer Match up to
• Competitive Time Off Plans (may vary by employment status)
• Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve.

Who We Are

Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and support.

Our team of more than , employees speak languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally responsive, trauma-informed, research-based services for individuals and families from birth to older adults.

Who We Serve

Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal eligible individuals and families throughout Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura Counties.

JOB SUMMARY

Scheduled Hours per Day : Monday through Friday from am- : pm

Under the direction of the Accounts Payable Supervisor, the Senior Accounts Payable Specialist is responsible for all accounts payable administrative functions for specialized accounts that are highly visible within the organization.

The functions include managing the full accounts payable cycle from receipt of invoices to payment, including coding invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system.

RESPONSIBILITIES AND DUTIES

Processes specialized payments for high-visibility programs for the Agency that may include client rents, client stipends, facility rents, foster care parent payments and HeadStart invoices.

Works closely with the respective agency employees who manage these programs to ensure timely payments and adherence to policies.

• Serves as a resource to other AP Specialists, using prior experience and knowledge to help solve more complex issues.
• Prepares payment runs including printing checks, sending ACH and wire payments and transmitting positive pay files.
• Prepares and other annual IRS filings.
• Processes corporate card expenses ensuring proper coding and compliance with agency policies.
• Responding to AP tickets as they are assigned and ensuring that tickets are completed in a timely manner.
• Maintaining relations with AP partners including employees and vendors.
• Reconciling problem accounts and working with the AP Supervisor to create solutions.
• Aiding AP Supervisor in invoice accruals during month-end close.
• Assist in gathering support documents for audits.
• Assist in ad-hoc projects as needed.
• Attends and participates in staff meetings to provide input towards program development and staff training.
• Interacts with other internal programs, clinical / support staff and external sources such as school or community personnel as applicable and acts as a resource for department staff.
• Required to report to work on time and maintains reliable and regular attendance.
• Models Pacific Clinics’ approach, mission and core values in all communication and correspondence.
• Communicates effectively with a culturally diverse consumer population and promotes favorable interaction with managers, co-workers and others.
• Performs other responsibilities, as assigned, to support the department and business needs.

JOB SPECIFIC COMPETENCIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Thorough understanding of general accounting concepts.
• Understands the impact of their work for the Agency and for the clients we serve, particularly knowing how the work may affect how we get funding from counties or donors.
• Able to work independently, needing minimal supervision in adhering to policies and deadlines.
• Strong computer skills and emphasis on Microsoft Excel.
• Ability to effectively present information and respond to questions from management, vendors, and associates.
• Strong organizational skills and the ability to develop and maintain an organized structure.
• Ability to work collaboratively in a dynamic environment where adaptability is imperative.
• Accurate with a strong attention to detail.
• Strong written and oral communication skills.

CORE ABILITIES

• Demonstrate working in an environment that promotes compassion, service, and social justice.
• Monitor.
• Persuade and negotiate.
• Train employees.
• Troubleshoot.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM EDUCATION AND / OR EXPERIENCE

• At least five () years of experience in accounts payable.
• Bachelor’s degree or equivalent experience.

OTHER SPECIFIC REQUIREMENTS

• Knowledge of specialized accounts payable principles, policies and procedures.
• Displays good verbal and communications skills.
• Ensures that work product is accurate.
• Ability to work in a team environment and on an individual basis.
• Possess time management and strong organizational skills with ability to prioritize job tasks.
• key by touch and strong Microsoft Excel skills.
• Ability to work effectively with diverse staff and Agency demographics.

PHYSICAL REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

LEVEL OF CONTACT WITH CHILDREN

May / will have supervised contact with children.

May / will have unsupervised contact with children.

• Will not have unsupervised contact with children.
• Requires full background check and TB exam.

Requires physical.

Current First Aid / CPR Certification.

DRIVING PRIVILEGES

May be called upon to drive on agency business. Needs acceptable MVR and appropriate insurance coverage.

Required to drive agency vehicle. Must have clean MVR, appropriate insurance coverage, and attend agency driver training.

TRAINING

Needs to successfully complete all required agency training indicated for this position.

Equal Opportunity Employer

We will consider for employment qualified Applicants with Criminal Histories in a manner consistent with ordinance (a) and San Francisco Police Code, Article . Section .