Regional Facilities and Administration Manager (Hybrid)

About HUB

In a rapidly changing world, HUB advises businesses and individuals on how to prepare for the unexpected. As one of the world's largest insurance brokers, our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected - through unrelenting advocacy and tailored insurance solutions that put our clients in control.

Our growing team of professionals across North America represents a broad, deep, and one-of-a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the insurance community.

Why choose HUB?

Throughout our network of more than 600 HUB offices in North America, we offer a competitive, exciting, and friendly work environment that strategically positions our employees for longevity and success.

At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development.

Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients.

We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time.

Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.

We are the perfect fit if you :

• are seeking a progressive work environment at a rapidly growing organization
• have a desire to help others protect their future
• have an entrepreneurial spirit and are challenged by the opportunity to grow the business
• are focused on learning and development to enhance your industry knowledge and expertise
• are a self-starter willing to invest time and energy to learn the technical aspects of our business
• believe in integrity and building success by developing relationships with others

Here's where you come in :

We are currently seeking a Regional Facilities and Administration Manager to join our team. You'll primarily be responsible for planning, directing, and overseeing facilities region wide.

Lead an administration and facilities team that supports the local sales and service organization in accomplishing its goals and objectives.

Other responsibilities include :

• Leads team of 4 Admins, and 1 Receptionist for Bothell and oversees them in performing their duties to assure high quality experience for delivery of services to staff and clients.
• Works directly with Bothell operational leaders to organize Admins and receptionist in assisting service staff meet client expectations on special projects as needed.

Includes but is not limited to simple data input projects, document folding, envelope stuffing, or other document management or record keeping tasks.

• Coordinates with Bothell operational leaders to ensure staff is adequately resourced with equipment and furniture to perform the essential functions of their positions.
• Oversees admin's on mail, supplies, phones, document Imaging, kitchen maintenance, etc.
• Coordinates facility maintenance and repair vendors to minimize office disruptions and maintain a safe and functioning environment.
• Reviews and approves vendor payables for Bothell office.
• Maintains floor plan for all office locations and works with operational, HR, EVPs, and sales executives to plan for and provide adequate workspace for employees to accomplish their jobs.
• Coordinates and organizes moves of personnel as needed.
• Liaise with Property Managers in maintaining a safe and well-maintained office environment including parking facilities and common areas.
• Oversees and maintains licensing records with assistant in multiple arenas; professional, business, and surplus lines for region.
• Organizes and maintains off site records with assistance at local operational level to be in compliance with corporate standard.
• Maintains Personal Property inventories for Hub Northwest offices for tax reporting purposes.
• Assists with regional office and equipment leasing decisions and record keeping. Organizes and maintains on and off-site records.
• Sets up and manages carrier EFT direct deposit facility.
• Reviews and approves some vendor payables for Hub Northwest region with input from operational leaders as needed.
• Oversees execution and recordkeeping of carrier and wholesaler contracts. Maintains record of agency / producer and download codes.
• Manages and maintains carrier and wholesaler location agency / producer codes associated with contracts, accounting, and download.

Coordinates with operational leadership as needed.

Manages online access to carriers for staff.

You're great at :

• Experience managing multiple sites
• Independent decision making
• Solution driven and proactive decision making
• Enthusiasm : must be team-oriented, positive, highly energetic and results-oriented.
• Advanced project management skills
• Conscientiousness : must maintain, and achieve, a very high standard of professional and personal excellence.
• High level of attention to detail.
• Analytical Abilities : must be a quick study of complex problems / situations, have highly developed analytical skills, as well as be a logical and intuitive thinker.
• Organizational Skills : must be comfortable and adept at multi-tasking and prioritization, for self as well as for others.
• Communication Skills : must possess excellent written and oral communication skills.

Here's what we can offer :

At HUB, we believe in giving our employees the room and space they need to do their job. We believe in paying a fair wage with bonus opportunities and offering great benefits like :

• 401k plan where the Company matches 50% of the first 6% you contribute
• Paid parental leave
• Medical, dental, and vision options
• Robust wellness program
• Paid vacation, paid holidays, floating holidays and more!

The expected salary range for this position is $90,000 to $125,000 annually, impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope, and level.

We offer a large selection of benefits that are customizable to fit your personal needs - a portfolio of both comprehensive and affordable choices.

Our work environment encourages critical and independent thinking, problem-solving and project-management. We trust our employees to make good decisions for our clients and we give them the space to do that.

Our work atmosphere is comfortable and offers a "dress for your day" policy as well as a flexible work schedule.

Life us so far?

Take the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. Apply online today!

LI-AJ1

Department Office Administration & Clerical

Required Experience : 5-7 years of relevant experience

Required Travel : Negligible

Required Education : High school or equivalent

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race / ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

The EEO is the Law poster and its supplement is available here at http : / / www.dol.gov / ofccp / regs / compliance / posters / ofccpost.htm .

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