Project Coordinator (Finance)

Overview

DDB is a communications agency dedicated to making creative work that works.

We believe in the power of creativity to create the change we want to happen in the world and develop audacious and famous ideas for our clients that help to grow their businesses and shape culture by driving behavior change at scale.

We are a global network of agencies who believe firmly in respect, kindness, openness, self-expression, and creativity, making spaces for the lived and learned experiences of all our people, and helping them to be the best they can be.

We are intellectually curious about difference, embracing change for the better, and are committed to opposing injustice and constantly challenging the status quo.

We are a place packed with the energy and passion to make things happen.

At DDB, our Project Coordinators are the support for getting our work completed on time, on budget, and within scope. Our Project Coordinators are the hub that drives all work through our processes.

The Project Management team sets the bar for problem solving and decisiveness across the agency team and functional groups to effectively lead the team to the best outcome for our clients.

Responsibilities

• Partner with finance, account, creative, and production teams to ensure financial documentation is accurate and updated.
• Assist project management team with burn reporting and with finance and contracting teams including tracking, mitigating, and reporting.
• Partner with finance and account to review and evaluate subcontractor activities and invoicing for accuracy and reasonableness.
• Responsible for project communications and process adherence across multi-agency and -discipline teams.
• Working with Quality Control lead, ensure process, documentation, reporting, and other enhancements are enacted as needed in order to ensure client satisfaction and optimal product delivery.
• Assist with Resource Management and Contract Management tasks, as necessary.
• Drive open and honest communications across all teams to ensure no roadblocks in projects.

Qualifications

• Ability to maintain focus under pressure, be thorough, and keep a positive attitude. Ability to understand the outcome, not just the process.
• Can deal with ambiguity in a positive manner.
• Extremely high standards for work and behavior : accountable, reliable, and dependable. Acute attention to detail and accuracy.
• Exceptional written and verbal communication skills; ability to break down complex information.
• Ability to drive multiple projects and streams of work concurrently while meeting deadlines and maintaining proper documentation and reporting.
• Ability to interact with and represent the team to a range of people, from entry-level to upper management and Leadership, including clients.
• Ability to work independently to tackle problems and direct to solutions. Be highly adaptable, able to anticipate issues and needs before they arise and take the necessary steps to alleviate and / or mitigate.
• Leverage project management tools (Smartsheets, Workfront, etc.) to manage day-to-day operations, automate tasks, ensure quality, and promote process efficiencies.
• Knowledge and experience with Microsoft Suite, Smartsheets, Workfront.

Required Skills

• 2+ years of project management / coordination or Accounting or Financial experience within an advertising agency or with multi-agency teams across disciplines
• Solid track record of successfully leading projects from initiation to completion on time
• Advertising agency experience huge plus
• Experience in managing project-based type contracts (vs. retainer)
• Advanced knowledge of Microsoft Office (emphasis on Excel)
• Excellent time management and organizational ability
• Excellent oral and written communication skills
• Excellent customer service and problem-solving skills
• Attention to detail and always strive for excellence
• Work well independently and as part of a team
• Excellent analytical and mathematical skills
• Experience with Microsoft Dynamics, Oracle ERP systems, and / or Cognos a plus

Please let us know should you require any additional support or assistance through the recruitment process.

DDB is an equal opportunities employer and will never favor or discriminate against anyone based on their age, gender, ethnicity, sexual orientation, disability, pregnancy or maternity, religion or belief, marriage or civil partnership, gender identity, expression, or realignment.

This role requires regular in-office presence with a minimum of three days per week, to engage and collaborate in in-person team interactions and meetings as required.

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