Office Assistant - Bowhead Transport

Overview

Ukpeaġvik Iñupiat Corporation (UIC) is the village corporation of Barrow, Alaska and is recognized as one of Alaska's top 10 companies with approximately 4,000 employees nationwide and revenues above $700M annually.

UIC is projected to grow substantially in the coming years to become a top 3 company in Alaska by 2030.

As a proud Alaska Native Corporation, our success brings growth and benefits to our Inupiat shareholders. The size and diversity of our operations means we have a broad variety of career opportunities.

We recruit only qualified people looking to join a workforce characterized by strong leadership, competent and hard-working staff, and a superior work environment with a focus on career development, great wages and benefits.

About UIC Bowhead Transport and the UIC Corporation

UIC is one of Alaska’s largest companies with 4,000 employees and fifty-four subsidiaries, UIC is proud of our expanding operations which currently span over twenty-five different industries and business lines throughout most of the United States and in many foreign countries.

UIC and its subsidiaries are committed to and strive for safety, quality, business ethics, and shareholder values. Bowhead Transport is the Northwest marine division of the UIC organization.

We have a diverse fleet of vessels that provide our customers with comprehensive marine solutions in challenging environments throughout Alaska.

Headquartered in Anchorage, AK, Bowhead Transport Company offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short / long-term disability, and 401(k) retirement plans as well as paid time off programs for eligible full-time employees.

Responsibilities

Office Assistant Responsibilities

• Answer and direct calls with polite and professional communication.
• Reply to email and telephone calls in a timely manner.
• Prepare and monitor invoices.
• Receive, organize, and submit staff receipts for accounting records.
• Organize and schedule appointment, book conference calls and meetings.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Book travel arrangements for Bowhead staff and sub-contractors, rooms, taxis, couriers, hotels, etc.
• Assist Bowhead Management with creating presentations.
• Handle multiple projects in an orderly manner.
• Assist in the development of web site and advertising updates.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Write letters and emails on behalf of other office and Bowhead Transport staff.
• Assist in the planning and coordination of office procedures.
• Receive, sort, and distribute the mail.
• Drive a vehicle picking up Bowhead Transport personnel or supplies and delivering as needed.
• Photocopy and print out documents on behalf of other colleagues.
• Conduct data entry.
• Work with UIC HR, Payroll & I.T. department to onboarding new hires and provide orientation.

Office Assistant Requirements

• Preferable admin assistant experience.
• Excellent time management skills and the ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office (Excel, PowerPoint, Word).
• High school diploma or equivalent; college degree preferred.
• Administrative Assistant must have a valid and clean driving record.

Qualifications

Office Assistant Should Possess

• The ability to travel occasionally.
• The willingness to occasionally work flexible hours including weekends (As determined by Bowhead Management).
• Initiative, and an eagerness to learn and grow professionally.
• The ability to be a team player providing reliability, punctuality, creativity, and the drive to be a part of continuing growth and prosperity at Bowhead Transport, LLC.

Applicants may be subject to a pre-employment drug & alcohol screening and / or random drug screen and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements.

If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume / application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification.

In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE / AA / M / F / D / V.

In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP .

All candidates must apply online at and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed.

Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance.

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