Compliance Review Specialist

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world.

You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives where your purpose accelerates our mission.

This is a hybrid role with 3 days working in our Skaneateles, NY office and 2 days working from your home office. We are not providing relocation for this role.

We are seeking a highly collaborative, detailed, and organized individual to steward and expedite communication materials through complex legal, medical, and regulatory review processes.

Successful candidates for this role will demonstrate experience working across departments, and collaborating with leaders, while driving review, revision, and approval processes through to completion.

The position demands the ability to quickly adapt to changing priorities, projects, and initiatives while building relationships with partners through a highly matrixed organization.

Quickly learning software packages and portals used in the review process is critical.

What you'll be doing

The Compliance Review Specialist playsan important role on the marketing communications (marcom) team to support our Front Line Care category content approvals & distribution, i.

e. product advertising, promotions, communication, and educational content, ensuring that all claims included in these marketing materials have been reviewed and validated by the appropriate legal, medical affairs, and regulatory personnel.

This role will also efficiently coordinate compliance-related revisions and prioritize approval workload and deadlines across marketing communication and product marketing teams.

Advertising and Promotional Reviews (Baxter's Compliance AdProm process)

• Process all marketing communication and educational materials through a corporate-defined workflow and software tracking tool, Veeva PromoMats.
• Project manage the handoff from the marcom team to the compliance and regulatory team, from initial submission, to tracking edits, and final review.

Daily tasks include but are not limited to : facilitating discussions, scheduling meetings, uploading marketing materials to Veeva PromoMats, linking claims, files and assets within the software ecosystem.

Regular status reporting of progress against timelines to the marketing communication and product marketing teams will be required.

Support the Claim Validation Process

Support product subject matter experts, field marketing teams and medical affairs with administrative aspects of linking support documentation to product claims within the Veeva PromoMats workflow, while accessing and using data sources throughout the organization.

Coordinate Storage, Organization, and Employee Access to Marketing Communication Assets

Maintain the library of approved and validated marketing communication assets within digital asset management tools, as well as associated web, CRM, and sales enablement systems to ensure compliance, access and efficiency.

What you'll bring

• Bachelor’s degree required
• 2+years' experience in project support, compliance, contracts or marketing desired
• Digital Literacy Intermediate knowledge of MS Office Suite required. Experience with Veeva Promomats, Aprimo, Asana, Zinc, JIRA and Adobe Experience Manager or other promotional review software and marketing project management tools a plus
• Strong written and verbal communication skills, ability to organize, prioritize and meet deadlines
• Strong planning, organizational, and project support skills
• Proofreading and editing skills
• Strong communication skills, both written and oral.
• Excellent collaboration skills ability to initiate and lead communications to gain alignment with many cross-functional partners in a highly matrixed environment.
• Detail and process oriented.

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite.

This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

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Hybrid