Project Accountant

Job Summary

The Project Account is an extension of Project Management in the financial oversight of a project as it progresses. Responsibilities include, developing analyses on labor efficiency, cost trending, under / overbilling analysis, or other various project related financial reports for the Project Manager on a regular and / or ad hoc basis.

Essential Duties :

• Work with the PM team in performing cost and revenue analyses for all projects
• Manage all accounting related functions for assigned projects.
• Manage invoices, payments, and compliance for assigned projects.
• Have an understanding of compliance requirements for assigned projects.

Key Tasks and Responsibilities :

• Assist Project Manager with initial project set-up in Viewpoint.
• Responsible for modifications of data based on changes or revisions to contracts.
• Reviews sub-consultant invoices, establishes and maintains sub-consultant purchase orders.
• Directs billers on invoice requirements, including preparation, format and distribution, and follows up on any delinquent.

accounts receivable and / or unbilled costs through resolution.

• Active participant in project review meetings provides monthly updates to WIPs for each project.
• Assists with project closeout duties.
• Reviews project charges, coordinates and compiles cost transfers as needed.
• Maintain fully executed owner contractor / purchase orders.
• Meets owner requirements such as billing deadlines, waiver, and certified payroll.
• Monitor status of pending change orders and invoices.
• Ensures timely invoicing in proper format.
• Monitoring receivables income and supporting project managers with collections.
• Track Project Budget.
• Works with Project Management in preparing quarterly project profit Projections.
• Providing project managers and clients with timely financial reports and budgets, as well as project forecasts.
• Preparing pre-billing reports for project managers to review.
• Updating contracts according to client requirements and reporting associated budget amendments.
• Prepare Labor reports current run rates versus estimated.
• Cost Analysis and Reporting for the following :
• Job Set-Ups (and Cost Code and Budget Sheets when required).
• Re-budgeting of projects per job requirement.
• Pencil Requisitions.
• Underbilling Alalyses perform investigative accounting on a cost code / SOV level to determine its contribution to over / underbilling.
• Change Orders Requests updates from PMs regarding the state of each AWO.
• Quarterly Costs to Complete Analysis.
• Delay Claims.

Essential Qualifications / Skills :

• Ability to deal tactfully on human issues with colleagues.
• Ability to create and maintain cooperative team building relationships.
• Ability to meet deadlines and work under pressure.
• Ability to work independently and complete duties and projects with little direct supervision.
• Must be well organized, a good communicator and able to effectively prioritize tasks.
• Ability to multi task and work in a fast paced environment.
• Ability to learn new systems and procedures with ease.
• Ability to read and understand contracts and scopes of work.
• Honesty, integrity and a strong desire to succeed.

Education / Training :

• Training in Accounting or Business via higher education is preferred. (ie : BA / BS in Accounting or Business)
• 2-5 years in job cost, cost accounting and / or construction accounting.
• Knowledge of Project Accounting Systems such as Procore, Vista, Tiberline, etc.
• Familiarity with Bluebeam, Adobe is preferred.
• Proficiency in Microsoft Excel, Word, and Outlook applications.
• Proficiency in Document Control processes.

About Hellman Electric :

Hellman Electric LLC is one of New York City's leading electrical contractors. Over its long-standing history, Hellman Electric has expanded from its heavy construction roots to become a full-service electrical construction firm with Design-Build and Trade Management capabilities.

Today, Hellman Electric offers an efficient, capable, and adept professional team for delivery of state-of-the-industry installations for every type of client.

In other words, we're a full-service electrical contractor of turnkey solutions for heavy construction, interiors, core & shell, and datacom projects.

A hands-on, client-focused firm that exudes speed, flexibility, and responsiveness, we offer a cradle-to-grave approach covering design, implementation, construction, and project management.