Military Executive Administrative Assistant

Talon is a small business staffing and engineering firm providing innovative, end-to-end, rapid turn solutions to our government and commercial clients.

Founded in 2019, Talon employs over 150 Aerospace and Defense engineers and other support staff to solve problems for a variety of applications to include aircraft, ballistics, cybersecurity, motorsports, armor development, biological systems, missiles, and warheads.

Talon has an office in Tucson, AZ that is providing staffing solutions, technical services support, and manufacturing to Fortune 500 companies.

Position Role Type : Onsite, Full - time

Location : Mooresville, NC

Military Executive Administrative Assistant Job Description :

The Military Executive Administrative Assistant entails direct logistics and administrative support to the Assistant Secretary, and requires professional demeanor, understanding of the organizational structure of the Department of Defense, and experience supporting DoD executive leadership.

Primary Qualifications :

• Administrative support : Providing administrative and logistical support to senior executives
• Calendar management : Optimizing an executive's schedule to maximize productivity
• Travel arrangements : Planning and organizing domestic and international travel, including booking flights, hotels, and transportation
• Expense management : Managing travel expenses and creating post-travel reports
• Security and public affairs coordination : Serving as a focal point for visit and parking requests, and coordinating government personnel understanding of personnel management systems
• Communications strategies : Formulating and implementing communications strategies
• Training monitoring : Monitoring training
• Staff meetings : Contributing to staff meetings
• Developmental tests : Providing administrative support for the planning, operations, and execution of developmental tests

Must Have Qualifications :

• Excellent verbal and written communication skills
• Computer skills, application and software knowledge including PowerPoint, Word, Excel, Access
• Knowledge of the structure, policies and program goals of Fleet and Family Readiness Programs to perform liaison duties and assignments
• Must have ability to multitask and prioritize projects with deadline achievement
• World class customer service is a must
• Proficiency in SharePoint, SAP / APEX, and Video conferencing applications such as Zoom or MS Teams.
• Previous defense industry and / or company experience, Administrative Military experience
• Highly proficient in organizing data and documents with the ability to maintain confidentiality of personnel information.
• Ability to think ahead, anticipate challenges and mitigate.
• Willingness to learn new skills
• Typically requires an AA / AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant Executive Administrative Assistant experience OR 8 years with a HS Diploma.
• U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program / contract

Compensation :

• Offering a competitive hourly wage
• Flexible work schedule
• Full-time schedules available
• 401K match

Talon is An Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.