PAYROLL ANALYST
Payroll Analyst
Individual Accountabilities :
Payroll Processing
Audit work performed by Coordinators including manual edits made directly in the payroll system (Changes include but not limited to new hires, employee transfers, incentive pay, voluntary and involuntary deductions, tax changes, voluntary and involuntary terminations, STD, LTD, paid and unpaid leaves of absence, overpayment adjustments, etc.)
Audit and transmit live payroll including net pay, garnishments and tax files to the payroll vendor
Process transactions from Inbound Interfaces, and other data files from Workday, and 3rd Party vendors. (i.e PECI, PICOF, commissions, benefits, equity, pension, etc.)
Reconcile and remit third party payments including voluntary deductions, pension, WCB, 401(k), deferred compensation, mutual funds, and others as required
Process supplemental and Board of director, expat stock related off-cycle payrolls
Calculate and process transactions that impact the Gross to Net payroll including regular pay (salary), incentive payments, one-time payments, termination pay (voluntary & involuntary), vacation on termination, leave payments, overpayments & recovery, voluntary deductions, garnishments, employee tax set-up
Handle payroll changes including New Hires, Employee Transfers, Pay Incentives, Voluntary deductions, Garnishments, Employee Tax setup, Voluntary and Involuntary Terminations, STD, LTD, Maternity Leaves (others), Rehab Hours, Overpayment process
Prepare and upload batch files into the payroll system according to system specifications
Assist in producing and amending the year-end tax reporting for all payroll groups
Assist with other quarterly, monthly, and year end report balancing, reconciliation, and remittances including but not limited to : WCB, Health Tax, Quarterly SUI tax filings, expat reconciliations, etc
Calculate and process transactions that impact gross to net payroll including salary, overtime, incentive payments, termination and severance pay, deductions, etc.
Payroll Governance, Audits, and Controls
Verify payroll data for reasonableness and compliance, able to identify anomalies and outliers
Ensure payroll documentation and procedures are followed and maintained, periodically review and update SOP (Standard Operating Procedures)
Address and resolve tax notices (with CRA / IRS)
Research, plan, test & implement legislative changes related to payroll, and make the necessary system and / or processes updates, liaise with Payroll vendor as needed
Test system scenarios and duplicate issues to resolve customer inquiries or implement new configuration
Support the payroll accounting team with journal entry and month end reconciliation research
Provide recommendations and implement process improvements and optimization projects
Research, resolve and respond to escalated Tier 1B payroll inquiries
Other responsibilities as assigned
Qualifications :
5+ years of payroll processing, preferably high volume, with large selection of US states / Canadian provinces
Bachelors / University degree in Finance, Accounting or Business Administration or equivalent combination of education and experience
Strong sense of logic and an aptitude for mathematics
Strong knowledge of payroll processing, tax principles, wage & hours legislation
PCP or LDP with NPI (National Payroll Institute) / FPC / CPP is preferred but not required
Experience with large ERP systems like Workday, PeopleSoft, Oracle
Experience with large third-party payroll providers like ADP, Ceridian / Workday, UKG
Able to demonstrate problem-solving and data analysis skills during interview
Able and willing to participate in Teams, Zoom, Webex or other conference platforms on camera
Competencies :
Strong Excel skills and able to solve complex inquiries using formulas (pivot table, power query, nested if / then, date functions, vlookup, hlookup, match), macros, and other functions
Ability to maintain complete confidentiality and protect sensitive and personal data
Excellent organizational & time management skills capable to prioritize work
Attention to detail, accuracy, efficiency, while juggling multiple priorities
Analytical, problem-solving, critical thinking
Establish and maintain cooperative working relationships with cross functional team members
Excellent verbal and written skills
Ability to communicate complex or technical explanations to other employees and different government departments (tax questions, breakdown for pay statement etc)
Capable to work autonomously and as a Team
Assist with the training of other staff assigned to the department
Able to review colleagues work and detect errors, offering guidance and retraining as needed
Work independently following designated procedures and process documentation.
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