Office Coordinator

A leading public finance law firm is seeking an Office Coordinator to manage daily office operations and support key administrative tasks.

The ideal candidate is organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment.

Working effectively, this role will drive operational efficiency by ensuring smooth coordination of meetings, office maintenance, and other administrative functions.

Salary + Additional Benefits :

• $50,000 - $60,000 + discretionary bonus
• 100% employer paid benefits (medical, dental, vision, life)
• 401K - company match (7%)

Location : Austin, TX (on-site)

Type of Position : Direct Hire

Responsibilities :

• Set up conference room for meetings, coordinate office events, and luncheons
• Primary contact for validating parking for guests
• Keep the kitchen organized and clean, including loading and unloading the dishwasher, stocking coffee, etc.
• Order groceries and stock food
• Daily mail distribution and ensure all mail and packages are taken to mail room timely
• Maintenance of Pitney Bowes mail metering service (servicing and invoicing)
• Keep community copiers stocked with paper and toner
• Copier / Printer maintenance and servicing coordinator
• Transcript filing and refiling for the office
• Handle transcript and box deliveries / returns from off-site storage
• Maintain statutes and other subscriptions, including updating pocket parts, as needed
• Inventory and ordering of office supplies, including keeping work islands stocked at all times
• Coordinate office maintenance service requests (HVAC, lighting, plumbing, etc.)
• Schedule overtime HVAC for attorneys
• Coordinate keys, fobs and parking cards with the building
• Coordinate with Parking Management for all parking matters
• Coordinate and maintain Certificates of Insurance (COL) for all vendors
• Update, maintain, and distribute office contact information, phone lists and client lists
• Assist with keeping Firm Contacts updated and with event contact lists, as requested
• Able to bind and copy transcripts and other documents, as needed
• Maintain Petty Cash for Austin Office and make bank runs, when needed
• Answer and direct incoming calls, as needed
• Greet and direct visitors, as needed

Requirements :

• Must be a customer service oriented individual and enjoy assisting people
• Must have can-do attitude and be willing to do the small tasks that make a big difference
• Must be a self-starter and have a proactive mindset!
• 5+ years of administrative, clerical or office support experience in a professional environment
• Professional presentation
• Strong communication skills via phone and in-person and present with high energy and enthusiasm
• Bachelor’s degree preferred but not required, High School Diploma or GED required
• Word processing skills are a huge plus!

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications.

However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.