Job Title : Executive Support Coordinator / Office Manager - Private Equity
Location : Uptown Dallas
Position Type : Full-Time
Compensation : $75k-115k
Work Schedule : 4x a week in-office
Company Overview
A growing investment management firm with a focus on distressed credit and securitized products is seeking a high-caliber candidate to join its team.
The firm manages multi-billion-dollar assets and is recognized for its strong performance in the industry.
Position Summary
The Executive Support / Coordinator will work closely with the senior leadership team, providing essential administrative and organizational support.
The ideal candidate will have 3+ years of experience in executive support or office management, demonstrating strong attention to detail, discretion, and the ability to work proactively.
This role offers growth potential within the firm.
Key Responsibilities
- Office Management : Handle office operations including supplies management, shipping, document scanning, and building maintenance coordination.
- Meeting Facilitation : Coordinate and schedule meetings, manage attendee availability, send invites, and oversee logistics.
- Travel Arrangements : Organize travel plans including flights, accommodations, and ground transport for executives and external stakeholders.
- Calendar Management : Manage executive calendars, ensuring appointments and meetings are efficiently scheduled across time zones.
- Communication : Serve as the point of contact between executives and various internal / external stakeholders. Manage general inboxes and voicemail.
- Event Planning : Plan office events and team-building activities, overseeing logistics such as venue reservations and catering.
- Human Resources & Compliance : Assist in posting job openings, coordinating interviews, onboarding new hires, and administering compliance training.
- Financial Support : Provide support with tracking expenses, managing reimbursements, and processing invoices.
- Data Management : Maintain accurate records of meetings and communications within the firm’s CRM tool.
- Personal Assistance : Provide ad hoc personal support to senior executives, including scheduling, reservations, and errands.
Qualifications
- Bachelor’s degree
- 3+ years of experience supporting executive-level management, preferably within the financial sector
- Proficiency in MS Office Suite (Excel, Word, Outlook)
- Strong written and verbal communication skills
- Highly organized with the ability to manage confidential information discreetly
- Self-starter with excellent prioritization and multitasking abilities
Tax Senior Manager Real Estate - Private Equity Funds
This open position offers the opportunity to join a high-performing, high-growth team while working with complex clients in the Real Estate industry with a focus on real estate private equity funds. We further those relationships by sponsoring a series of high-profile industry events, such as the an...
Chief Operating Officer – Multi-Location Health Care Services – Private Equity, 78853
Chief Operating Officer – Multi-Location Health Care Services – Private Equity. Our client is a multi-unit health care services provider that is seeking to recruit a dynamic Chief Operating Officer to help lead rapid expansion through acquisition strategies and de novo site openings. In partnership ...
Executive Support/Coordinator
The firm is the winner of the 2023 Private Equity Wire US Emerging Manager Award for Best Performance: Debt. The Executive Support/Coordinator will work directly with our CIO/Founder and senior management team. The ideal candidate will have 3+ years of relevant experience supporting senior executive...
Tax Manager, Investment Management, Private Wealth (Central Region Office Locations)
Are you a leader and strategic thinker with extensive first-hand knowledge across multiple areas of taxation? Do you excel at delivering compliance and consulting services to individual clients and their trusts, estates, family offices, investment vehicles, charitable pursuits, and closely-held busi...
Tax Manager, Investment Management, Private Wealth (Central Region Office Locations)
Are you a leader and strategic thinker with extensive first-hand knowledge across multiple areas of taxation? Do you excel at delivering compliance and consulting services to individual clients and their trusts, estates, family offices, investment vehicles, charitable pursuits, and closely-held busi...
Office Manager/Executive Assistant
Executive Assistant/ Office Manager. Executive Assistant/ Office Manager Responsibilities:. Executive Assistant/ Office Manager Requirements:. Office Manager, Executive Assistant or similar role. ...
Office Manager - Executive Assistant
We are seeking a highly organized and detail-oriented individual to join our team in a newly formed position of Office Manager - Executive Assistant. In this hands-on role, you will provide direct and essential support to the President of the Company and work alongside functional Managers of Sales, ...
Tax Senior Manager - Business Tax Services - Investment Management - Private Wealth (Central Region Office Locations)
Are you a leader and strategic thinker with extensive first-hand knowledge across multiple areas of taxation? Do you excel at delivering compliance and consulting services to individual clients and their trusts, estates, family offices, investment vehicles, charitable pursuits, and closely-held busi...
Manager, Private Equity Fund Accounting
Managers on the Private Markets Accounting team have a deep understanding of administration for alternative investment funds with a focus on Private Equity/Real Assets. Manager, Private Equity Accounting. Private Equity/Real Asset funds, Private Credit Funds, and/or Real Estate Funds. Develop and ma...
Manager or Senior Manager, Global Executive & Private Clients - Korean
Manager or Senior Manager, Global Executive & Private Clients - Korean . KPMG is currently seeking a Manager or Senior Manager, Global Executive & Private Clients – Korean to join our Business Tax Services practice. Assist clients in operating their payrolls in the United States and around the world...