Executive Assistant Project Coordinator

Job Title : Executive Assistant Project Coordinator

Location : Chicago, IL

Hybrid : 2 days in the office

Target Pay Rate : $80K-$100K plus 15% bonus

Travel Requirements : 10-15%

To be considered : Must have 3+ years of related experience with the food / beverage manufacturing, CPG or manufacturing space to be considered.

This role will report to the Chief HR Officer and coordinate workflows across the HR leadership team.

Responsibilities :

• Structure, organize, and coordinate workflows across the HR leadership team.
• Maintain the annual HR planning calendar and ensure timely updates, actions, and routines.
• Facilitate the onsite interview process at HQ.
• Coordinate local training logistics at HQ.
• Assist with university recruiting and internship program preparation.
• Maintain and track the HR budget.
• Support HR and employee connections between the facilities and the parent company.
• Develop, compile, and review reports, presentations, and employee communications.
• Partner with the office assistant to purchase and manage office supplies and equipment.

Skills / Qualifications Required :

• 5+ years of administrative support experience in a fast-paced environment.
• Bachelor’s degree in Business or a related field preferred, or a combination of education and relevant work experience required.
• Ability to manage a high volume of requests with organization and urgency, ensuring timely follow-up.
• Maintain a high level of confidentiality, professionalism, discretion, and judgment.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Strong organizational skills with the ability to prioritize workload and meet deadlines in a dynamic environment.
• Ability to work independently and in a team, using resources to remove obstacles and find solutions.
• Exercise good judgment, gather and organize data, and communicate effectively with involved parties.
• Proactive, anticipatory, and adaptable problem-solver.
• Flexibility to adapt to different work styles and priorities in a fast-paced, entrepreneurial environment.

Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.