Payroll Technician

About the Position : Description

Description

The City of Roanoke is seeking a Payroll Technician to prepare and maintain payroll records. The successful candidate will prepare and balance reports and spreadsheets for salaries and deductions to ensure employees are properly paid, and handle employee inquiries and requests for payroll information.

• High school diploma or general education degree (GED) supplemented by college level courses in payroll, computer information systems, bookkeeping, accounting, business or related field;
• two to three years related experience and / or training involving the preparation, maintenance, and reporting of payroll records, and HRIS and personal computer experience;

or equivalent combination of education and experience.

The City of Roanoke is an Equal Employment Opportunity / AA / M / F / Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry.

Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment.

By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

This is a non-exempt position.

Examples of Duties

SUMMARY

Prepares and maintains payroll records. Prepares and balances reports and spreadsheets. Handles employee inquiries and requests for payroll information.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Review electronic and paper documents for completeness and accuracy

Review and balance certain items and reports during payroll processing

Handles inquiries and requests for payroll information

Work closely with HR on employee setup and maintenance

Update, submit and save electronic reports as needed

Run reports and download as data files.Then filter, scrub and format data as needed using various formulas in Excel and other software

Scan, save and index documents as needed for record retention purposes

Process employment verifications and other inquiries as needed

Gather information for FOIA requests as needed

Assist Management with special projects as needed

Assist Payroll Supervisor and Sr. Payroll Technician as needed

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

Typical Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE

• High school diploma or general education degree (GED) supplemented by college level courses in payroll, computer information systems, bookkeeping, accounting, business or related field;
• two to three years related experience and / or training involving the preparation, maintenance, and reporting of payroll records, and HRIS and personal computer experience;

or equivalent combination of education and experience

Supplemental Information

LANGUAGE SKILLS

Ability to read, analyze, and interpret journals, financial reports, or governmental regulations, Ability to respond to inquiries or complaints orally and in writing.

Ability to communicate effectively with management, internal departments, or employees of the organization, and also external customers.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written or oral form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel;

reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and / or move up to 10 pounds.

Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.