Financial Secretary

Overview :

Responsible for parish administrative operations, including financials, church records management and office support. Duties will be completed in collaboration with the Rector, Treasurer, and church leadership.

Key Attributes :

The ideal candidate for this position will be a person of strong Christian faith, professional demeanor, flexible and able to respond to the needs of the church.

S / he will be a self-starter with initiative, detail oriented, and work well with little or no supervision. S / he will help create a working environment where others feel welcome and valued.

S / he will be responsible and trustworthy handling confidential information.

The ideal candidate will have the necessary technical / functional expertise to complete the job in a timely and accurate manner, with attention to detail, and have the ability to build and maintain collaborative relationships with all members of the congregation.

A knowledge of Microsoft Word, Microsoft Excel, ADP Payroll and ACS (preferred experience or willingness to learn) is necessary.

A bachelor’s degree in accounting is desired, or equivalent paid experience of at least 3 years in accounting procedures and practices, handling payrolls and employee benefits, financial record keeping

Work Experience :

The ideal candidate for this position will have demonstrated work experience in the following areas :

• Knowledge of tax, insurance, payroll and accounting procedures and practices for a non-profit organization.
• Knowledge of Microsoft Office Suite and ADP Payroll.
• Prior experience utilizing ACS or similar church accounting software.
• Knowledge and performance of standard Church financial record keeping procedures.
• Knowledge of annual budget planning experience.
• Office administrator / support experience.

Responsibilities :

The following are the primary responsibilities :

• Oversee accounts receivable, accounts payable, and accounting procedures for offerings, donations, and deposits via checks and EFT.
• Maintain records of contributions, investments, tax data, project expenditures, insurance policies, church membership.
• Prepare payroll using ADP, and administer employee benefit programs.
• Reconcile bank statements.
• Enter and post journal entries, invoices, checks and deposits.
• Prepare and issue monthly reports for Vestry meeting and congregation.
• Maintain ACS member database; enter pledges and prepare status reports.
• Ensure all insurance policies and contracts are current and maintained.
• Work strategically with Jr. / Sr. Wardens and Sexton to ensure clean and well-functioning facilities and property.
• Manage office equipment and inventory of office / janitorial supplies.
• Assist with preparation of Church annual budgets and Congregational Annual Meetings.
• Maintain the calendar for the Rector and church.
• Provide office support : retrieve and distribute postal mail, greet visitors, answer telephone, email correspondence.
• Communicate with the Diocese of North Carolina, auditor / accounting firm, and other external institutions about matters concerning parish financials and facilities / property.
• Review, schedule and renew all yearly Building and Property maintenance inspections.

Please submit Resumes and Professional Recommendations to the church at this e-mail address : admin@stambroseraleigh.org.