School Activity Fund Audit Coordinator

Full-Time and Permanent; 7.5 Hours / Day; 252 Days / Year; 12 Months / Year; Grade F

DEFINITION

Work is performed with a high degree of independence under the general supervision and direction of the Senior Director of Accounting.

An employee in this class is responsible for auditing the financial accounts and providing support for all functional areas pertaining to schools.

The work involves reviewing school activity accounts with cross-functional support of operating accounts, p-card transactions, indirect supervision of office managers and school financial data, interviewing and training school personnel, investigating theft / fraud, and compiling analytical reports.

The work requires a thorough and comprehensive knowledge and understanding of accounting and auditing policies, principles, and procedures and Norfolk Public Schools regulations.

DISTINGUISHING CHARACTERISTICS

Positions assigned to this classification manage a sub-function, operation, program or initiative and have responsibility for supervision of a program requiring a single expertise.

Employees supervised are most often clerical or semi-skilled.

ESSENTIAL FUNCTIONS OF THE CLASS (Performs a variety of duties itemized below.)

• Reviews and audits financial records and p-card transactions of schools; writes audit reports; communicates with banks to confirm account balances;
• reviews and analyzes checking and savings account statements; confers with school principals and Office Managers regarding discrepancies;

compiles reports on respective school audits; prepares adjusting and closing entries to the general ledger.

Assesses the compliance of individual schools with school board policy and internal audit controls relative to school activity and operating funds.

Maintains good communications with school personnel; travels to schools on a periodic basis; assists school personnel in resolving problems regarding school financial record keeping;

instructs school personnel in proper record keeping techniques.

Performs analytical reviews of key activity fund accounts to assure that revenue and disbursements are within established norms;

performs investigative reviews of suspected financial misconduct relative to school activity funds, as required.

Develops and issues audit and management reports to senior members of the school system relative to audits performed.

Trains school personnel in MUNIS ERP on Student Activity Module : Receipts, Disbursements, Bank Reconciliations, all processes and procedures.

Performs maintenance and updates ERP as needed in the Student Activity module. Acts as liaison with software tech team to troubleshoot and resolve accounting and technical issues.

Updates and maintains current online banking access for all Principals and Office Managers including training on system use.

Communicates with banks to confirm account balances; conduct online banking research, reviews and analyzes checking and savings account statements and bank reconciliations.

Maintains and updates all Student Activity processes and procedures, creates and updates training materials and manuals as needed.

Works cooperatively with Principals and Office Managers to maintain accurate and timely financial data. Performs duties as a help desk for school office managers in resolving accounting issues, accounting systems, technical issues, forms usage, etc.

Assist the Senior Director of Accounting with coordination of district wide annual audit. Assists external auditors in planning and conducting external audits for Norfolk Public Schools.

Prepare and review schedules as required by external auditors.

Assist the Accounting Department in reviewing and maintaining certain funds associated with school activities.

Performs special audits as required and conducts special studies as requested by the Senior Director of Accounting, Chief Finance Officer, and external auditors.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Thorough knowledge of the principles, procedures, and practices of accounting and auditing and auditing standards.

Professional demeanor and customer service skills adequate to communicate with all levels of District employees and other professionals, ability to express thoughts in oral and written reports.

Skill in analyzing accounts and accounting transactions and procedures and in identifying problems.

Excellent analytical and organizational skills and ability to handle multiple assignments independently and under pressure.

Knowledge of the organization and business functions of a large public school system or similar agency desirable.

Excellent computer skills and software knowledge including ERP financial management systems as well as Microsoft Office Suite software.

Ability to maintain computerized records.

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS

Possess a bachelor’s degree in accounting. (CPA desired)

Considerable experience in auditing and on-line accounting systems.

LICENSE / CERTIFICATION

None

PHYSICAL ATTRIBUTES

Work involves normal physical effort including sitting, walking, standing, reaching, bending in performance of normal office activities.

HAZARDS

Work involves exposure to normal, everyday risks in an office environment.

UNUSUAL DEMANDS

Work is performed in an office and requires no unusual demands.