Administrative Assistant I (28404)

Job Details

Description

AIMS Companies is currently searching for an Administrative Assistant.

New Hire Sign-on Bonus Program of up to $1500

Immediate start !

Our Administrative Assistant assists in the organization and coordination of overall office administration for the branch.

This position will report directly to the Regional Admin.

Primary Objective :

This position is responsible for assisting in the organization and coordination of overall office administration.

Essential Duties :

Typical duties include, but are not limited to :

• Answering Phones and directing to appropriate party
• One-Call Duties (coordinate calls, schedule onsite excavation, process tickets using iMaps application, ARCGIS, Google Earth)
• Typical office duties; filing, shredding, supply ordering, etc.
• Utilizing basic Microsoft programs ( Word, Excel, etc.)
• Filing alphabetically and sequentially
• Assistance with payroll
• Data Entry
• Tracking man hours
• Assisting with Accounts Payable
• Coding out expense spreadsheets
• Assisting Office Manager in other duties as they arise
• Occasional errands for the office

This list is not a full description of the duties of the position. Other duties may be assigned as needed to support the company’s operational needs.

Qualifications

Requirements :

• Ability to communicate in English both verbally and in writing.
• Experience with payroll programs such as SAGE 300CRE and / or Paycom.
• Advance computer skills and proficiency in Microsoft Office Products.
• All applicants must have a clean driving record and must be 18+ years old.
• A pre-employment drug test and background check is required.
• High school diploma or GED required and at least 1 year of experience.
• Ability to lift and carry items weighing up to 5 lbs, walk without assistance, sit, bend, stoop,kneel, and stand for extended periods of time.

Preferred qualifications include :

• Above-average customer service and communication skills.
• Strong problem-solving and decision making ability.
• Capable of working under time constraints to ensure critical deadlines are met.
• Be polite, considerate and have a positive attitude.
• Knowledge of state one-call agency program regulations.
• Conducting oneself in professional manner.
• Be detail-oriented and well organized.
• Be polite, considerate and have a positive attitude.
• Proven ability to work well with others
• Have a good work ethic.
• Be a quick learner.
• Enjoy working in a fast paced environment .

Working Conditions :

This position is not substantially exposed to adverse environmental conditions. Work is performed in a typical office environment.

A variety of tasks do require the ability to lift and carry items weighing up to 5 lbs, walk without assistance, sit, bend, stoop, kneel, and stand for extended periods of time.

Benefits :

Benefits are available to full-time employees (30 or more hours per week).

• Medical, dental, vision, voluntary life insurance, and voluntary short-term and long term disability insurance after 60 days.
• Holiday pay.
• 40 hours vacation pay after 1 year; 80 hours after 2 years.
• Sick pay according to state laws.
• 401(k) with company match after 1 year.
• Per Diem is available to all employees regardless of employment classification (full-time, part-time, or temporary employees).
25 days ago