ACCOUNTING BOOKKEEPER - Medical Examiner's Office

Summary

Verifies and books all daily revenue received by the Medical Examiner’s Office, including payments received for Cremation Permits, Records, Toxicology, Drug Chemistry, DNA, Firearms, Human ID, Histology and Evidence.

Runs daily detailed reports to verify electronic payments received from electronic revenue reporting system. Prepare timely cash journals and performs weekly bank deposit including consolidated daily revenue reports and payments made to the Auditors Office.

Runs and manages monthly statements to document past due accounts, and processes account holds for non-payment. Works with Administrative Assistant to process and approve purchase requisitions, monitor purchase orders and balances.

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BENEFITS

Tarrant County employees enjoy superior health, retirement, and insurance benefits &

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Essential Duties and Responsibilities

Runs daily detailed reports to verify and validate all electronic payments. Prepares cash journal entries for all validated electronic payments.

Processes and prepares electronic refunds when there are discrepancies such as duplicate payments. Ensuring accurate and timely posting of payments.

• Prepares and creates daily cash journal entries to book verified revenue payments by check. Scan and upload all documentation in Auditor’s Office SharePoint file.
• Prepares daily revenue report using spreadsheet to log all cash journal entries for deposit reconciliation and monitoring.

Scans and maintains records of all checks and payments received.

Prepares weekly consolidated bank deposit for the Medical Examiner’s Office. Verifying all cash journal entries with received checks and performing reconciliation.

Physically performs bank deposit and delivers all deposits to the bank.

• Processes check requests for electronic refund after reconciliation and processes payments to vendors or customers.
• Communicates with customers, departments, and vendors daily. Answers incoming calls regarding fee schedule, billing, payments, account holds and purchase requests.
• Collaborates with IT and Auditor’s Office to customize or make changes to existing SAP reports for departmental needs.

Works with Administrative Assistant to perform and complete all SAP billing testing environment needs for system and departmental accuracy.

• Communicates with departments regarding order requests, balances, and supplies.
• Approves and denies department expenditures according to individual departmental budget allocations.
• Identifies, tracks, and monitors all agencies that have past due accounts by placing an electronic account hold in CMS service request system.

Monitors receipt of payments on past due accounts and reactivates customer accounts from delinquent status in the system once payment has been received and validated.

• Works with the Auditor’s Office when surprise cash audits are performed. Provides all requested documentation and records.
• Files, monitors, and stores all cash journal entries and bank deposits information and corresponding documentation.
• Acts as a backup to Business & Technical Operations Manager.
• Performs all other related duties as assigned or required.

Minimum Requirements

NOTE : You must fill out the work history and education sections of application to show you have years of experience / education as required by hiring department or be disqualified.

Associate Degree in Accounting or equivalent.

Equivalent experience may be accepted on a year-for-year basis in lieu of degree.

Minimum three (3) years’ experience in accounting or minimum three (3) years’ experience in computerized accounting environment, including spreadsheets, and word processing applications.

Experience creating formal journal entries and reconciling, researching, and resolving various electronic payments credit card payments.

Current and valid driver license required.

Adaptable to Medical Examiner specific computer systems.

Ability to work independently and make rational decisions based on state statutes, Knowledge of Generally Accepted Accounting Principles (GAAP) and County policies and procedures preferred.

Ability to think independently assessing and resolving nonrecurring issues.

Ability to communicate effectively with others both within and outside the department.

Must pass background check.

Must be bondable.

Knowledge of Microsoft Office applications, proficient written and verbal communication skills, and ten-key by touch.

If hired, you must provide proof of educational attainment at new hire processing