Administrative Assistant

Job Title : Administrative Assistant

Schedule : / Schedule

Location : Midland, TX

Pay : DOE

Job Duties :

• Manages / creates complex spreadsheets / documents in Microsoft Office Suite including Excel, Word, PowerPoint.
• Manages / maintains Billing / Invoicing spreadsheets
• Exhibit professional demeanor with all phone, email and correspondence exchanges
• Performs office and clerical duties such as scanning / making copies, sending and receiving faxes, distributing faxes to appropriate staff / department, and obtaining signatures on documents as needed
• Generates, prepares, reconciles and maintains files on invoices, shipments, and supplies.
• Coordinates equipment maintenance and repairs
• Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs
• Maintains and updates logs, records and / or files
• Follows all company assigned protocols, procedures and assignments with integrity
• Manages and tracks required compliance records, ensuring all documentation is accurate.
• Composes, types, and proofreads reports, statistical data, or agendas
• Owns and maintains the department calendar
• Duties and responsibilities may be added or changed at any time at the discretion of your supervisor, formally or informally, either verbally or in writing
• High dependability and concern for others to ensure needs of others are met
• Advanced communication skills (verbal and written) including proficiencies with spelling, grammar, and punctuation
• Ability to keep neat and accurate records
• Ability to read, write and speak in English and in Spanish
• Must have the ability to maintain composure under pressure
• Understanding of Importance of Safe Work Practices

Requirements :

• years oil and gas administrative experience required
• High school diploma or GED equivalent
• Demonstrated proficiency with Microsoft Office Suite including Excel, Word and Power Point required. Outlook also needed.
• Must exhibit a professional demeanor with all verbal / in person or phone and email / correspondence exchanges
• Ability to work effectively in a team environment as well as by self without direct supervision
• Must reside in Garden City, Big Lake or Sterling City, or Midland, TX to be eligible.
• Must be able to meet all conditional job offer requirements including background, drug and MVR
1 day ago