Proposal Coordinator (Remote)

The Proposal Coordinator supports Fluor in winning new Federal Government and commercial business by assisting proposal teams with coordination and desktop publishing throughout the proposal development lifecycle.

The individual in this position works seamlessly with and reports to the Proposal Manager during the execution of the proposal to ensure all milestones within the proposal lifecycle are met with compliant, compelling and high quality proposal products.

This position reports to the Marketing Services Manager.

Responsibilities include :

Analyze the RFP instructions and manage the overall desktop publishing, production, and delivery requirements of the proposal in coordination with the Proposal Manager

Coordinate and distribute Requests for Proposals (RFPs), Requests for Information (RFIs), Requests for Quotations (RFQs), Amendments, Final Proposal Revisions (FPRs), and Evaluation Notices (ENs) to the proposal team, including teaming partner(s) and subcontractor(s), as appropriate and as directed

Create the Proposal Production Specification Sheet, Delivery Plan, and Submission Checklists

Review and update the proposal schedule in coordination with the Proposal Manager, establishing realistic and achievable deadlines for desktop publishing, graphics, all reviews, and editing

Perform template creation, desktop publishing, and formatting on various proposal volumes / sections

Maintain configuration and version control of all proposal files

Prepare files for proposal reviews and combine reviewer comments for proposal team adjudication

Coordinate administrative and logistics tasks throughout the proposal process to support all aspects of the proposal process including, but not limited to, the writing, pricing, recruitment, reviews, production, security, IT support, contracts teams, and meetings

Support the administration of proposal sites (SharePoint, or other proposal development tools)

Develop and maintain the proposal responsibility matrix and assignment action tracker

Prepare and update the wall or virtual wall on a daily basis in accordance with the proposal instructions, inclusive of all RFP amendment and any other changes

Interface with the writers and the Graphics Manager to maintain configuration control for creating, formatting, and editing graphics, covers, and spines

Confirm and obtain final proposal signatures

Lead all proposal production efforts, including the preparation of electronic file submissions and / or the production and packaging of final hard-copy proposal materials, supporting in-house printing and packaging or coordinating with outside print shop services, if necessary

Support the Proposal Manager during final book check of proposal deliverables to the Customer

Identify additional proposal resources needed per the Proposal Manager / Marketing Services Manager

Coordinate with office security for facility access and badging of the proposal team

Work with IT to establish new email accounts and access to web-based proposal sites for all proposal team members to include consultants, subcontractors, and / or teaming partners