SECRETARY-FINANCIAL AID

Midland College (MC) is a comprehensivepublic community college providing higher education skillsdevelopment continuing education community services and culturalenrichment to the Midland community.

With online hybrid andtraditional facetoface classes Midland College provides theflexibility students need to complete their academic and careergoals.

MC is especially suited to helping students adapt to achanging labor market by being able to quickly provide trainingrequired by business and industry.

The Secretaryof Financial Aid will provide support and organizational servicesfor the office of Financial Aid through the Director of FinancialAid.

This position will manage departmental budgets correspondenceand scheduling of various events. The Secretary of Financial Aidwill interact with students and the general public by providinginformation and directions as needed.

EssentialFunctions

Maintain personnel documents payroll activitiestime sheets and transmittals

Maintain inventory of officeequipment and supplies including maintain office equipment andcomputer inventory records

Maintain department fixedassets

Prepare help desk tickets for thedepartment

Maintains and monitors budgetspreadsheet

Responsible for all Financial Aid staff travelarrangements (i.e. hotel travel reservations)

Responsiblefor collection of travelers receipts to include properreconciliation with purchasing

Prepare requisitions forthe department

Collect weekly leave sheets verify datacopy and submit to Director

Maintain departmentalcalendar

Prepare suspension review documents and schedulesuspension review committee meetings

Prepare paymentauthorization requisition for outside scholarship return offunds

Prepare FedEx labels and envelopes for overnightmailings

Assist Financial Aid office asneeded

Other duties as assigned

PhysicalDemands

Must be able to sit for long periods oftime

Must b e able to lift / move up to 25pounds

Use of manual dexterity

Repetitive use ofkeyboard at a workstation

Must be able to runerrands / deliver paperwork on Campus

RequiredQualifications

High School diploma orequivalent

Two years of secretarial / general officeexperience

Excellent communication and public relationskills

Excellent customer service skills

Strongorganizational skills

Data entryexperience

Computer literacy with proficiency withMicrosoft Office Suite including Word and Excel

Knowledgeof general office equipment to include copier fax machine andmultiline telephone

Competitive Benefits Package :

Paid time off such as PTO sick days and vacationdays.

Health insurance.

Lifeinsurance.