Executive Assistant (Hybrid)

Job Posting Description

The Computational Health Informatics Program (CHIP) at Boston Children’s Hospital is a world-leading innovator in improving health, public health, and research with computing and information technology.

Located at 401 Park Drive in the bustling and vibrant Fenway area of Boston, our beautiful office space offers a dynamic environment that fosters collaboration and creativity.

Join our team and be part of a pioneering program making a real impact on healthcare delivery and patient outcomes.

To be considered for an interview, please make sure your application is full in line with the job specs as found below.

The Executive Assistant will be responsible for :

• Exercising judgment and discretion to handle incoming issues and requests, determining appropriate actions, responses, and solutions in a responsive and professional manner.
• Understanding and effectively utilizing relevant Hospital chains of command and reporting systems to effectively triage a range of matters, including time-sensitive, challenging, confidential, and / or sensitive business and employee information and matters.

Able to de-escalate personnel situations as necessary.

• Managing supervisor's calendars and meeting schedules with consideration of timing, sequencing, and meeting location / travel requirements.
• Arranging external travel and itineraries.
• Planning, preparing, and executing logistical and administrative requirements for meetings, interviews, seminars, conferences, and special events.
• Circulating agendas, minutes, presentations, and other materials. Coordinating logistical and technological arrangements to ensure seamless execution.
• Supporting the business and financial operational responsibilities through tracking expenses, facilitating the contract management process, ensuring timely execution of contracts, handling purchase orders and reimbursements, and tracking department budgets.
• Drafting emails as directed, creating and editing correspondence with manager guidance, and drafting other communications as directed.
• Accurately maintaining an effective filing and document management system for department information and / or files.
• Interacting with vendors and external parties.
• Completing other projects as assigned.

To qualify, you must have :

• A Bachelor’s degree is required
• Minimum 1 year of relevant administrative experience is required
• Minimum 3 years of relevant administrative experience is preferred
• This position is Hybrid with three days onsite.

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes.

Experience the benefits of passion and teamwork.

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Remote working / work at home options are available for this role.