Legal Services Assistant - Litigation

Job Summary

Ice Miller LLP, a national law firm, is seeking an experienced litigation Legal Services Assistant to support multiple attorneys in our litigation practice group. Candidates must possess strong organizational skills with a high level of detail to be successful in this position.

Salary

Salary in the range of $60,000 - $86,000 dependent on location and experience level.

Essential Job Duties

• Manage all aspects of administrative practice, including legal and non-legal processes
• E-file in federal and state courts, and determine and follow local or judge-specific requirements related to filing
• Prepare and process outgoing correspondence through email, regular mail / overnight delivery, or fax; arrange for specialized mail or courier services as required
• Monitor, organize and prioritize ongoing client projects
• Organize and maintain files, both electronic and physical, within the guidelines set by the firm
• Manage scheduling of meetings, appointments, client-related activities, and business development activities on electronic calendars for multiple legal assignments
• Docket deadlines, court dates, and other case-related dates within the guidelines set by the firm. Experience with Milana a plus.
• Draft pleadings, discovery, and other legal document shells
• Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities setups
• Proofread documents to ensure formatting, grammar, punctuation, spelling, accuracy, and completeness
• Anticipate the needs of legal assignments to promote timekeeper efficiencies
• Maintain positive relations with internal clients and co-workers; contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines
• Proactive utilization of workflow management system (BigHand) to manage assignments from timekeepers, maintain an organized workload and assist others during PTO or peak periods
• Experience with IP litigation preferred

Minimum Requirements

Other Requirements

The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equipment Operated : This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.

Physical Requirements : While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.

Mental Requirements : Ability to communicate effectively, verbally and in writing, with a diverse group of people.

Work Environment : While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Benefits

Benefits provided include : Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.

Equal Opportunity

Ice Miller LLP is an Equal Opportunity Employer. Candidates must have permanent authorization to work in the United States.

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