Building Secretary - Early Education

12-Months

Level 2

Qualifications :

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and / or college work related to secretarial training preferred
• Experience as a receptionist or secretary preferred
• Computer skills and / or experience required
• Typing and / or keyboarding skills required
• Working knowledge of standard office machines required
• Communication and interpersonal skills that can achieve high levels of customer satisfaction
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable

Fair Labor Standards Act Status : Non-Exempt

Reports to :

Building Principal / Department Supervisor

Job Goal :

Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District’s educational program and students’ success.

Performance Responsibilities for District Office Personnel :

• Performs various office management tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill
• Maintains files / records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
• Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
• Deals courteously with visitors, parents, students, and staff
• Cooperative, flexible and shows good judgement / discretion in interpersonal interactions
• Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations, and policies
• Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities for School / Building Secretary :

The following responsibilities may be included for this position :

• Prepares monthly school reports, as required
• Prepares school report cards for printing and distribution
• Collects and records activity fees and payments
• Coordinates information for school / building activities
• Enters data into computer databases
• Assists with the enrollment of students
• Maintains and updates student records and files
• Collects, complies, and enters student data, payroll, time sheets, and other record-keeping data into computer databases
• Maintains student and employee files
• Greets students, parents, and guests warmly; functions as an ambassador for ISD
• Answers telephones, transfers calls, and takes messages
• Performs secretarial duties, such as typing correspondence, opening mail, ordering supplies, etc.
• Maintains calendars
• Performs other responsibilities as necessary to carry out the functions of the office

Terms of Employment :

School / Building Secretaries will be employed for ten, eleven, or twelve month positions. The salary and work year will be established annually by the Board of Education.

Evaluation :

Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation Office Personnel.