Executive Assistant

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Requirements

• You must be a U.S. Citizen to apply for this position
• Males born after 12 / 31 / 1959 must be registered with Selective Service
• Primary U.S. residency for at least three of the last five years (additional details below)
• CBP follows the DHS Drug-Free Workplace Plan for drug testing procedures
• As an employee of CBP, you will be joining a workforce that is dedicated to accomplishing our mission while maintaining the trust of our Nation by strictly adhering to all government ethics standards.

Your conduct will be subject to the ethics rules applicable to all Executive Branch employees, and to CBP employees specifically, as well as the criminal conflict of interest statutes.

Once you enter on duty, these rules include obtaining approval for outside employment or business activity, to ensure such employment or business activity is not prohibited and does not interfere or conflict with performance of your official duties.

Qualifications

Experience : You qualify for the GS-11 grade level if you possess 1 year of specialized experience equivalent to at least the next lower grade level, performing duties such as :

• Providing a variety of structured, high-level, oversight, and support on administrative and program processes, planning, and operations.
• Advising and recommending changes in administrative processes, program operations, guidelines, and procedures to improve the effectiveness and efficiency of the organization, both orally and in writing.
• Maintaining comprehensive records and creating accurate reporting of policies, Standard Operating Procedures (SOPs), and administrative guidance.
• Assisting with working with various entities to gain their support and acceptance and understanding of changes in intelligence and / or operations coordination processes, methods, and requirements based on current situations.
• Assisting with managing Executive leadership calendars, scheduling interviews, meetings, and conferences attended by Executive leadership.

Education Substitution : A Ph.D. or an equivalent doctoral degree, three full years of progressively higher-level graduate education leading to such a degree or an LL.

M. degree may substitute for experience required at this level. This education must demonstrate the skills necessary to do the work.

Check with your school to determine how many credit hours comprise three years of graduate study. If that information is not available, use 54 semester or 81 quarter hours.

Combining Education and Experience : To combine your education and experience, convert each to a percentage and then add the percentages.

If your education is currently described in quarter hours, multiply by the fraction 2 / 3 to convert into semester hours then divide the semester hours by 18.

To determine your percentage of qualifying experience, divide your total months of experience by the required number of months of experience.

Add your percentages together. The total must equal at least 100% in order to qualify.

Experience : You qualify for the GS-12 grade level if you possess 1 year of specialized experience equivalent to at least the next lower grade level, performing duties such as :

• Facilitating communication strategies throughout the department on behalf of Executive leadership.
• Preparing briefing materials on administrative and programmatic issues that include sensitive and operational information.
• Managing Executive leadership calendars, scheduling interviews, meetings, and conferences attended by Executive leadership.
• Working with various entities to gain their support and acceptance and understanding of changes in intelligence and / or operations coordination processes, methods, and requirements based on current situations.
• Identifying and making recommendations on efficiency improvements by analyzing, streamlining, and automating cumbersome or time-consuming manual administrative processes.

You Must

• Meet all qualification requirements, including education if applicable to this position, subject to verification at any stage of the application process;
• Meet all applicable Time in Grade requirements (current federal employees must have served 52 weeks at the next lower grade or equivalent grade band in the federal service) by 09 / 13 / 2024.

Background Investigation : U.S. Customs and Border Protection (CBP) is a federal law enforcement agency that requires all applicants to undergo a thorough background investigation prior to employment in order to promote the agency's core values of vigilance, service to country, and integrity.

During the screening and / or background investigation process, you will be asked questions regarding any felony criminal convictions or current felony charges, the use of illegal drugs (e.

g., marijuana, cocaine, heroin, LSD, methamphetamines, ecstasy), and the use of non-prescribed controlled substances including any experimentation, possession, sale, receipt, manufacture, cultivation, production, transfer, shipping, trafficking, or distribution of controlled substances.

Residency : There is a residency requirement for all applicants not currently employed by CBP. Individuals are required to have physically resided in the United States or its protectorates (as declared under international law) for at least three of the last five years.

Probationary Period : All employees new to the federal government must serve a one year probationary period during the first year of his / her initial permanent federal appointment to determine fitness for continued employment.

Current and former federal employees may be required to serve or complete a probationary period.

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