Junior HR Assistant

Our support team is the backbone to the entire EY Belgium organization : from marketing & HR to facilities and overall legal and finance.

You are part of the launching platform from which the EY brand, businesses and your colleagues can take flight. The exceptional EY experience. It's yours to build.

The Opportunity : Your Next Adventure Awaits?

Our colleagues across the business look to the Talent Team to consistently provide & develop the most promising talent. As junior HR Assistant, you’ll be right at the heart of that goal.

You’ll take on a wide range of responsibilities within the Talent Team, for the HR Director and the HR team. It’s no exaggeration to say no two days are the same in this role.

In return, you can expect plenty of opportunities to develop your own career. In this regard, good organizational skills and punctuality are necessary.

Most importantly, we are interested in people who have a "can-do" attitude. As you will be working in HR no need to say confidentiality is also a must-have.

Your Key Responsibilities

• Receiving and giving first-line advice to people who come to the HR desk (in our head office in Diegem) with questions;
• Onboarding people and giving a presentation to explain practicalities to new joiners;
• Keeping track of the number of leavers per week and collecting material from leavers, answering questions and forwarding to the right department;
• Preparing welcome packages for new joiners;
• Planning and preparing meetings and booking of meeting rooms;
• Sending registered letters, taking care of practicalities for the HR team, like making sure they have the necessary material to go to training days or to campus recruitment events;
• Assisting in saving all kinds of documents in the personnel files;
• Helping out with admin tasks of colleagues when needed;
• Providing support for Learning & Development, like keeping track of registrations, sending out invites, creating visuals in Canva (table tents, planning, lanyards, ), providing presence lists, ensuring the compliance training requirements are met by awarding learning credits, working with our LMS SuccessFactors (no experience required), etc. ;
• Support the campus recruitment team in keeping track and saving the documents received from our candidates.

Your Profile

You have :

• A Bachelor or a Master degree;
• Professional experience in a complex & international company or the eagerness to learn all about it;
• An excellent level of Dutch, French and English (spoken and written);
• A thorough command of MS Office;
• Great team player skills, balanced by a healthy sense of autonomy;
• Excellent communication skills;
• A proactive attitude by providing timely progress reports and updates on tasks and action items;
• The skills to multitask, prioritize demands and take initiatives;
• A professional behavior, ethical standards, discretion and confidentiality;
• Finally, but not lastly, you have strong organizational skills.

What’s In It For You

• EY Family you become part of the EY Family providing you with all the necessary skills, training and opportunities; enabling you to grow to your fullest potential.
• Attractive remuneration package - We offer an attractive remuneration package; including an iPhone plus subscription, health insurance, pension plan, meal vouchers, and eco vouchers.

Thanks to our flex plan it is possible to choose what you value most.

Flexible working arrangements - We are proud of our flexible working arrangements. We will actively support you in building a successful career and delivering excellent client service without sacrificing your personal priorities.

We offer flexible working hours and working from home multiple days per week is possible.

• Inspiring work environment - At EY we are dedicated to providing you with an inspiring work environment. A work environment that allows you to further develop your skills and enables you to fulfill your true potential.
• Learning & personal growth - You will benefit from an onboarding program, receive extensive training and will be coached by a counselor.

We offer a clear career path tailored to your unique skills with necessary guidance.

• Fun - By joining our EY- teams, you can participate in team activities, and companywide events and enjoy a drink during our monthly after-work drink.
• Sustainability - We have a fleet of hybrid and electric cars. Our flex plan makes it possible for you to choose the most sustainable option for you.

You can also opt for a train subscription or lease a bike.

• Diversity & Inclusion - At EY we are passionate about the inclusion and support of individuals of all groups; we do not discriminate on the basis of race, religion, gender, sexual orientation, or disability status.
• Location - All of our offices are easily accessible by public transport and / or by car and have parking space. They all have parking spaces and charging stations are provided.
• Best Workplace You will be part of the 2023 number one rated Best Workplace (Great Place to Work).

Here at EY, you’ll have the chance to build a truly exceptional experience. We’ll empower you with the latest technology, surround you with high-performing teams, and provide the global scale and diverse and inclusive culture you need to discover your full potential.

Through our coaching and training programs, you’ll develop the skillsets you need to stay relevant today and in the future all while building a network of colleagues, mentors, and leaders who will be on the journey with you at EY and beyond.