HYBRID SCHEDULE AVAILABLE
Association Headquarters is searching for a Meeting Coordinator. The Meeting Coordinator serves in a support role for the Meeting Manager.
The Meeting Coordinator is involved in many aspects of the logistical planning of large conferences and meeting events. As a Meeting Coordinator moves through the position, the expectation is to take on additional responsibilities and become involved in more areas of meeting management.
Essential Duties and Responsibilities
- Speaker management (invitations, tracking responses, collecting presentation materials)
- Housing management (collecting VIP, speaker, and staff housing and maintain master housing list)
- Registration management (collecting and inputting meeting registrations, customer service)
- Payment processing (bills and invoices, reimbursements)
- Logistics (direct bill applications, assistance with set up book production, compiling site proposal responses, post-meeting statistic data collection)
- Duties as assigned (copies, scanning, filing, correspondence, internet-based research, proof-reading)
- Marketing - assist with development and proofing of all marketing material
- Website management updating material on the website
- Exhibition administration - a collection of contracts and management of exhibit spreadsheet
- For AH meeting department : books vendor visits as well as handles food order and set up for any in house meetings as requested
Education, Experience, and Required Proficiencies
Bachelor's degree preferred, high school diploma required.
In accordance with Association Headquarters' commitment to provide and maintain a workplace that is free of known and preventable hazards to safeguard the health of employees and their families, clients, and affiliates, all employees are required to receive the COVID-19 vaccination unless a reasonable accommodation is approved (i.
e. : serious health risks or sincere religious beliefs). Such accommodations will be granted where they do not cause AH undue hardship or pose a direct threat to the health and safety of others.
Coordinator, Meetings & Events
The Coordinator of Meetings & Events will support the meetings & events team in planning, coordinating, and executing SNAC International’s meetings, conferences and events. Role reports to the Director of Industry Affairs who manages the Meetings & Events Department. Assist in the planni...
Coordinator, Meetings & Events
The Coordinator of Meetings & Events will support the meetings & events team in planning, coordinating, and executing SNAC International’s meetings, conferences and events. Role reports to the Director of Industry Affairs who manages the Meetings & Events Department. Assist in the planning and execu...
Coordinator, Meetings & Events
The Coordinator of Meetings & Events will support the meetings & events team in planning, coordinating, and executing SNAC International’s meetings, conferences and events. Role reports to the Director of Industry Affairs who manages the Meetings & Events Department. Assist in the planning and execu...
Groups, Meetings and Events Coordinator
Groups, Meetings and Events Coordinator(. A Groups, Meetings and Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. As a Groups, Meetings and Events Coordinator, you will work follo...
Meetings Coordinator
Schedules meetings and distribute agendas for IDSA Meetings and Event department planning meetings including monitoring the RACI documents and updating timelines. Meetings department with specific emphasis on the accurate preparation and dissemination of meeting specifications for venues, contractor...
Meeting Coordinator
The Meeting Coordinator serves in a support role for the Meeting Manager. The Meeting Coordinator is involved in many aspects of the logistical planning of large conferences and meeting events. As a Meeting Coordinator moves through the position, the expectation is to take on additional responsibili...
Meetings Coordinator
Work with internal staff and external vendors to coordinate logistical details of three annually occurring midsize meetings (-1, attendees) to include but not limited to, housing block, food and beverage, meeting room set-ups, audio visual, signage, shipping, transportation, special events, on-site ...
Exhibits & Meeting Coordinator
Manage the Association meetings exhibit processes, to include creation of the Exhibitor Prospectus, Exhibit Space Floorplan, Service Kit, and Sponsorship Brochure in collaboration with marketing department. Evaluate with Director of Meeting on setting annual exhibit and sponsorship sales goals. Lead...
Coordinator, Meetings & Events
Assist in post-event evaluation and analysis, including the collection and analysis of attendee feedback.Prepare post-event reports and summaries for internal and external stakeholders.Coordinate Banquet Event Order including food selections, room set ups, AV and program schedule sequence with venue...
Senior Risk Manager - Customer Resiliency Risk Events (Hybrid)
Senior Risk Manager - Customer Resiliency Risk Events (Hybrid). Senior Manager, Customer Resiliency Risk Events. As a Senior Risk Manager in Capital One's Customer Resiliency organization, you will apply your risk management, process management, project management and analytical skills to our highes...