Job Details
Working At NYAP
- NYAP's commitment to doing what is best for children, youth and their families is a core value and one that we look for in our newest team members.
- 22 Days Off Each Year! Plus 11 Paid Holidays Per Year!
- Healthcare Benefits for you and your family & Pet Insurance
- Competitive salaries and benefits including a 401(k), Summer Hours Off ( Half-day Fridays and Work Anniversary Trips !
- Mileage Reimbursement, Phone Allowance, Student Loan Repayment Assistance, CEU’s and ongoing trainings / education
Position Summary
The Administrative Assistant position provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office.
Requires excellent people relations skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies.
Incumbent must be well organized and able to effectively interact with agency staff and the general public.
RESPONSIBILITIES
The Administrative Assistant will perform administrative duties including, but not limited to :
Perform all work in a manner consistent with the National Youth Advocate Program’s mission, values, and philosophies.
Flexible Hours
Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
Provide quarterly and annual reports on all children served by the agency.
Coordinate newspaper advertisements for the program, advocates, and agency employees.
Collaborate and provide support to designated manager, team, and / or other administrative staff as needed.
Provide appropriate documentation for the payment of all expenses incurred by the agency, and maintain an ongoing log of agency bills and expenditures if required.
Attend meetings and record and distribute meeting minutes as assigned by the Director or designee.
Provide any statistical data as required.
Maintain adequate office supplies.
Coordinate office equipment purchases, maintenance, and maintenance contracts.
Provide notary public services for the agency.
Provide general administrative support services for the assigned office.
MINIMUM QUALIFICATIONS
High School Diploma or GED equivalent.
Previous experience and proficiency in the use of various office machines, including computers.
Basic bookkeeping skills and experience.
Proficiency with Microsoft Office, including Excel and Word.
Bilingual English / Spanish fluency.
- Must have a valid driver’s license, reliable transportation, automotive insurance, and a good driving record.
- Minimum automobile insurance coverage of $100,000 / 300,000 bodily injury liability
Proficient use of desktop and laptop computers, internet search, people management programs, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.
OTHER SKILLS
Excellent customer service and communication skills.
Sensitivity to cultural diversity.
Enthusiastic self-starter.
Excellent oral and written communication skills.
Strong organizational and administrative skills.
Effective problem-solving and decision-making skills.
Works well independently and as a team member.
Who we are
National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve.
We offer unique and personalized services for families and individuals in four areas : Prevention / Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification / Permanency.
We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who join our team! We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth and families.
Bilingual Administrative Assistant- JOR
The Administrative Assistant position provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. The Administrative Assistant will perform administrative duties including, but not limited to: . Collaborate and provide support ...
Administrative Assistant - Bilingual Spanish
As an Administrative Assistant, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. Bilingual English/Spanish required. Provides administrative and clerical support for an Int...
Bilingual Medical Assistant- JOR
Bilingual in English/Spanish fluency is required. Bilingual English/Spanish fluency preferred. We offer a competitive compensation and benefits package which includes major medical, dental, vision, 401K, student loan assistance and generous paid time off. ...
Bilingual Assistant Educator-JOR
The Assistant Educator will provide assistance to the teaching staff. Teacher Assistant or Paraprofessional, working with minority children in a classroom environment. Bilingual English/Spanish fluency . We offer a competitive compensation and benefits package which includes major medical, dental, v...
Remote Administrative Assistant (No Experience Required) - Earn $25/hr-$45/hr, Full-Time/Part-Time, Flexible hours
...
Real Estate Administrative Assistant
Real Estate Lease Administration contractor with experience providing general and executive level administrative support as well as lease administration services in a productive working environment. Experience successfully providing technical & executive level administrative support in a productive ...
Hotel Front Desk Receptionist
We’re looking for a positive and professional hotel front desk agent to deliver an exceptional experience to every guest at our hotel.You’ll welcome guests, manage their information, distribute their keys and room assignments, and answer any general inquiries to ensure they have an excellent stay wi...
Receptionist
The position of Receptionist works to maintain a friendly and positive image for the center to callers, visitors, and guests through the responsibility of greeting and/or directing them. Previous receptionist experience required. ...
Administrative Assistant II, Enrollment & Marketing
Position Information Job Title Administrative Assistant II, Enrollment & Marketing Summary Reporting directly to the Vice President for Enrollment Management, the Executive Assistant for Enrollment & Marketing provides critical, high-level support to the Vice President and the Enrollment & Marketing...
Senior Administrative Assistant
SENIOR ADMINISTRATIVE ASSISTANT. This is a full-time, in-office Senior Administrative Assistant position, which supports the overall Operations, Fundraising and Development, Community Building, and JCRC departments of the Jewish Federation of Cincinnati. Serve as primary administrative support for C...