Front Office Administrator

Monday-Friday. Hours : 6 : 00 a.m.-3 : 00 pm. Must be willing to work weekends as needed.

Frist week will be a training week and required hours will be 8 : 00 am-5 : 00pm.

Facilities / warehouse / front desk someone that is also filling in for the front desk.

Customer focus along with some basic handyman skills as well.

Will do front desk coverage restocking of kitchen and basic Facilities (really basic items only).

They have a contracted in facilities team that does the more in-depth facilities fixes.

Keeping the office organized overall and good personality.

• Proactively perform routine maintenance and repair of all office, break room, conference room furniture and equipment such as desks, chairs, monitor stands, keyboard trays and appliances.
• Ensure all common areas including break rooms, kitchens, and conference rooms are well maintained, organized and supplied as per routine schedule.

Inform receptionist of work order requests through on-line building management portal. Follow up with building engineers as needed.

• Assemble, install and adjust office, break room and conference room equipment including ergonomic equipment such as sit / stands, foot rests and recommended by the Bank’s Ergonomist.
• Assess and troubleshoot various office equipment issues. Effectively communicate technical issues with Team leadership, Building Engineers and vendors.
• Assist in inventory restocking and receiving of all goods and services related to Corporate Service Organization.
• Help to uphold the bank’s Physical Security Standards by creating, changing and terminating access control key cards for employees, contractors, visitors and service providers.
• Assist in the execution of the Bank’s Space Strategy by continually updating space plans, directories, and name plates.
• Execute cubicle and office space moves, adds and changes as instructed.
• Assist in reconfiguring cubicle and office layouts as instructed while adhering to all workplace safety policies.
• Assist with shipping / receiving activity such as sorting, distributing, and tracking USPS and interoffice mail. Process incoming and outgoing FedEx, UPS and courier packages.
• Provide back-up coverage for the Bank receptionist by greeting visitors and vendors, and routing incoming phone calls.
• Support on-site hosted events with space configuration, set-up / teardown assistance.
• Participate in the continual improvement process by making recommendations when deficiencies or opportunities for improvement are identified.
• Participate in quarterly deep cleaning / maintenance projects on weekends as needed.
• Perform other duties as assigned.

Skills / Knowledge :

Certification in a technical trade, facilities management or a related field is preferred but not required. Equivalent work experience may be accepted.

High school diploma or equivalent required.

• Desired experience in trade skills : carpentry and painting
• Experience assembling office cubicle systems, furniture and ergonomic equipment highly desired.
• Diagnose mechanical and electronic circuitry malfunctions using visual and auditory senses, and test equipment.
• Proven ability to complete tasks and assignments in a fast pace and challenging environment.

Criteria :

• Minimum of 3 years experience working in facilities management, or maintenance in a financial or corporate setting required
• Ability to operate PC-based software programs required; knowledge of Microsoft Word, Excel, and Outlook desired.
1 day ago