Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Monday-Friday

8 : 00am-5 : 00pm

Martin Door is a proud member of the Midland Garage Door Family. Martin Door operates within Midland as an independent company.

Summary :

The Accounts Payable Specialist will be responsible for the maintenance and processing of all inventory and expense transactions related to the payables function.

This role will be involved in the administration and clerical functions as well as financial support to the organization and accounting / finance departments through their day-to-day management of processing and documentation of transactions, reconciliation, and reporting.

The AP Specialist will effectively manage relationships and communicate with vendors and the Receiving / Supply Chain department.

It is important in this role to be a self-motivator, have a can-do attitude and the ability to handle a fast-paced environment supporting multiple tasks with attention to detail and accuracy.

The ideal candidate is also able to comfortably pick up the phone or push a problem / question through to a solution quickly and professionally.

Responsibilities :

Reviewing, verifying, and organizing invoices for approval through 3-way matching or a workflow approval; clarifying any questionable items or pricing on invoices;

and resolving any purchase order, contract or invoice discrepancies.

• Recording invoices accurately and on time into appropriate accounts within the accounting system, maintaining proper documentation of all invoices processed.
• Responsible for maintenance of AP inbox, moving all invoices out for review and approval, and keeping emails organized and filed while responding withing 48 hours or less.
• Processing of al vendor payments by prioritizing terms with discount opportunities keeping DPO in mind, along with preparing / sending remittance details, and ensuring proper controls and documentation is in place for all payments made.
• Maintaining a relationship with purchasing / receiving team and working through issues and continuous improvements together.
• Assist team as needed with projects, month end reviews, audits, or other ad-hoc tasks.
• Ensuring all vendor documents are updated and accurate.

Competencies :

• Has excellent verbal and written communication skills.
• Has a strong attention to detail with the ability to catch small errors.
• Is self-motivated.
• Keeps and maintains a clean and organized workspace.
• Demonstrated ability to calculate figures and amounts.
• Possesses strong problem-solving skills.
• Ability to manage multiple priorities in a high volume, fast-paced environment.
• High degree of integrity including the ability to successfully deal with sensitive or confidential information.
• Shows initiative to strive for continuous improvement and updates to processes internally with other departments or through the system.
• Has prompt and reliable attendance.

Supervisory Responsibilities :

This position does not have any supervisory responsibilities.

Education and Experience :

High School Diploma required, bachelor’s degree in accounting preferred and 3+ years of experience in a related field, or;

an equivalent combination of education and experience to successfully perform the essential responsibilities and duties as listed above.

Equipment / Software used :

• Microsoft Office Suite
• General Office Equipment
• Check Scanner
• Multi-Line Phone System
• Dynamics 365

CANDIDATES OFFERED EMPLOYMENT ARE REQUIRED TO PASS A PRE-EMPLOYMENT DRUG TEST AND BACKGROUND CHECK PRIOR TO EMPLOYMENT.

We are committed to our team members, and we care deeply about providing employees and their families a supportive benefits package which includes :

• Medical and Dental insurance with company contribution
• HSA company contribution / match
• 401K with company match
• Company paid life insurance
• Vision insurance
• Cafeteria plan (voluntary benefits)
• Vacation and Holiday pay

Powered by JazzHR

WJcIQ5bLwT