Graduate Program Coordinator

Graduate Program Coordinator

This Graduate Program Coordinator (GPC) position provides primary support for two graduate programs within CFANS : the Animal Science Graduate Program and the Bioproducts and the Biosystems Science, Engineering and Management (BBSEM) Graduate Program. This position provides support for the Directors of Graduate Studies (DGS), program faculty, and students related to graduate education.

Job Duties

• Program Administrative Support (30%) : Work within University systems such as Slate, PeopleSoft Campus Solutions, MyU, Coursedog, and Reporting Center. Manage graduate program faculty membership and voting processes, including reviews, appointments, and curriculum / policy updates. Coordinate, track, and submit fellowship nominations for University, college, and program awards. Develop effective communication strategies to provide continued support and oversight for students and program faculty. Plan and coordinate graduate program events. Assist with special projects and activities as assigned, in collaboration with faculty, staff colleagues, and college administration.
• Graduate Student Support & Retention (30%) : Manage, schedule, and lead the program onboarding and orientation process for incoming students. Advise students regarding policies and procedures to meet degree requirements. Maintain student records, monitor milestones, and track progress in University systems to assist with timely degree completion and compliance with program requirements. Manage degree plan approval process, add transfer coursework, and process exceptions in University systems. Advise students on financial aid awards (benefits, non-financial terms), and understand policies related to fellowships and assistantships. Provide first point of contact for students struggling with issues related to academics, advisor relationships, mental health, etc., and advise or refer to appropriate resources. Guide international students through their unique processes and work with ISSS to assure proper paperwork and compliance throughout the program.
• Admissions & Recruitment (30%) : Guide prospective students, applicants, and admitted students through the admission process, communicating program admissions requirements. Manage graduate application submissions, routing, committee review, and admission processes. Support faculty and admissions committees involved in final admission decisions and pre- and post-admission recruiting. Represent the program at recruitment events.
• Collegiate Support and Service (10%) : Represent the graduate program and / or DGS on collegiate committees and workgroups. Collaborate with other CFANS graduate programs to adopt efficient systems and participate in the development of policies and initiatives to better serve students. Attend regular CFANS and GPC Network meetings and workgroups to share information and maintain awareness of college and graduate school updates. Serve and support the broader CFANS graduate programs and network of GPCs on an as-needed basis.

Qualifications

About the Department

The Department of Animal Science is recognized for its excellent research, teaching, and extension programs in animal agriculture and animal biology. The graduate program offers MS and PhD degrees focused in the areas of Genetics, Nutrition, Physiology, and Production Systems. The graduate program has 35-40 students typically enrolled each year.

The BBSEM program offers MS and PhD degrees, as well as a minor program. The program provides a strong foundation in the basic sciences, engineering, and management. Students pursue research opportunities in areas such as renewable energy, biomaterials, food safety and security, land and water resources, and precision agriculture. The graduate program has 35-40 students typically enrolled each year.

Pay and Benefits

Pay Range : $26.50 - ($55,120) - $29.33 ($61,000); depending on education / qualifications / experience Time Appointment Category : 100% Appointment Position Type : Civil-Service Please visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes : Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.