Office of the Chief Legal Officer - Assistant to Chief Administrative Officer

For a complete understanding of this opportunity, and what will be required to be a successful applicant, read on.

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy.

Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.

The Role

Assistant sought for the Chief Administrative Officer (CAO). The Assistant should be proactive and detail oriented. This role manages the office for a busy C-suite executive and lawyer.

The candidate must be comfortable working with individuals in a variety of roles both within and outside of the agency. This is an onsite position in our Century City office.

Responsibilities

• Handle high-volume calendar and schedule.
• Prepare daily To-Do Lists in addition to managing follow-up files and determining which items can be handled directly by the assistant on the executive’s behalf.
• Understand the workflow relationships for the Office of the Chief Legal Officer (OCLO) and CAO, as well as the agency at large.
• Liaise with multiple external legal counsels on active litigation cases, subpoenas and contracts.
• E-file high volume of documents and send documents for e-sign as requested.
• Access and run reports on NetDocs legal database, hCue and other corporate databases.
• Organize and update hard copy files, ensuring all relevant documents are within reach.
• Organize and maintain high-volume calendars, creating efficiency and balance in daily / weekly / monthly schedules.
• Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities.
• Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner.
• Provide in office coordination for large meetings, lunches and team meetings.
• Coordinate heavy and complex travel including all associated logistics.
• Be a collaborative and reliable cross-functional partner.
• Assist with creating presentation materials and resources.
• Complete monthly expense reports and other administrative tasks.
• Plan and coordinate various team events.
• Contribute to initiatives and projects in addition to your core role.
• Perform other varying personal and professional administrative tasks as needed.

Qualifications

• BA / BS from an accredited 4-year University or College preferred.
• English major or other major where extensive writing is preferred.
• 5+ years of relevant administrative assistant experience.
• Prior agency experience is a plus, but not required.
• Proficiency in Microsoft Outlook, PowerPoint, Word, Excel, Adobe Acrobat Professional, and Internet.
• Must possess strong organizational, interpersonal and communication skills (including excellent phone / e-mail etiquette) and be able to manage through ambiguity effectively.
• Must possess the ability to pay close attention to detail.
• Must have the ability to meet deadlines and juggle multiple tasks simultaneously.
• Strong follow-up and project management skills.
• Able to work in a fast-paced and team-oriented department.
• Must be resourceful and possess good judgment.
• Ability to properly and discreetly handle sensitive and confidential information.

Location

This role will be on-site based out of the Century City office.

Compensation : The base hourly rate for this position is in the range of $30.00 - $40.00. This position also is eligible for benefits and discretionary bonus.

Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the Company ) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.

g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening.

Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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