Facilities Maintenance Supervisor

Please note, this recruitment will close after 50 applications are received or on Thursday, October 10, 2024 at 5 : 00PM, whichever occurs first.

Interested applicants are encouraged to apply immediately.

The following information provides an overview of the skills, qualities, and qualifications needed for this role.

Who We Are

The City of Beverly Hills has a long-standing reputation for providing superior customer service to residents, businesses, and visitors.

This characteristic, combined with outstanding staff in all departments, has been a hallmark of success for this high performance organization.

The municipal government (approximately 1,080 full-time and part-time employees) provides the highest quality safety services, recreational, municipal services, and physical environment.

What We Do

The Public Works Department provides a variety of services related to the development, construction, inspection, improvement, and maintenance of the City's infrastructure.

This infrastructure includes traffic lights, sidewalks, streetlights, and roadways. In addition, Public Works runs the following enterprise operations : Water, Solid Waste, Wastewater, Stormwater, and Parking Operations.

What We're Looking For

The City of Beverly Hills is seeking qualified candidates for the position of Facilities Maintenance Supervisor to coordinate, supervise, implement, and evaluate the work of the Facilities Maintenance Division.

The incumbent of this position will work in the field and supervise skilled and semi-skilled personnel engaged in the maintaining, servicing, and repairing of City owned / operated properties and building systems.

Selection Process

All applicants must submit clear, concise and complete information regarding their qualifications for the position, including detailed responses to all supplemental questions.

Resumes will not be accepted in lieu of the application or supplemental application materials.

The selection process may consist of the following components :

• Supplemental Questionnaire
• Virtual / Pre-Recorded Video Interview

The best qualifying candidates will be invited to a virtual interview which is tentatively scheduled to take place during the week of November 4, 2024 (all dates are subject to change).

All candidates who pass the first round oral exam / interview will earn placement on an eligibility list, which may be used for current and future vacancies in the job classification.

The eligibility list established for this recruitment may also be used to fill a lower-level position.

Benefits

This position is represented by the Supervisors Association and is covered by the negotiated terms and conditions of that Association's Memorandum of Understanding (MOU), a copy of which is located at www.beverlyhills.org / mou.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).

The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist.

Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment.

Conclusion

Verification : Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of Beverly Hills.

Disaster Service Workers : All City of Beverly Hills employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109).

Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Key Responsibilities

Schedules and sets priorities for maintenance and repair work of City operated properties and building systems. Plans, implements and evaluates all divisional programs and activities.

Provides guidance on difficult and complex problems.

Prepares and issues work orders and evaluates repair work upon its completion. Supervises and evaluates performance, and provides technical and safety training for employees;

effectively makes recommendations regarding performance measures hiring, promotions, transfers, and disciplinary actions as needed, up to and including termination.

Works with automated management and asset management systems; writes necessary reports and memoranda, and coordinates maintenance and repair work with other City departments and divisions.

Provides input for budget preparation.

• Serves as Acting Facilities Maintenance Manager as required.
• Coordinates disposal and sale of excess systems and equipment.
• Maintains division inventory of tools and parts. Evaluates vendors for purchase of division supplies and supervises inventory as needed.
• Provides technical assistance in the development of service contracts. Administers service contracts and performs quality control / assurance on contracted work.
• Assists in the development of performance measures, technical specifications and in the quality control / assurance and evaluation of staff, contractors and proposals.
• Implements environmental regulations pertinent to facility maintenance operations, including all regulations applicable to building systems, handling and disposal of hazardous material and wastes.

Coordinates timely application, tracking and renewals of compliance permits or licenses with associated agencies.

• Attends and participates in City training programs; keeps informed on current trends and innovations within the field of Facility Maintenance.
• Responds and resolves public and customer inquiries, complaints and request for service to achieve customer satisfaction.
• Performs major repairs to City facilities and equipment, and minor repairs to complex and specialty building systems, such as Heating and Air Conditioning Systems.
• Responds to after-hours emergency conditions as required.
• Performs other related duties as assigned.

Minimum Requirements

Any combination of education and / or experience that provides the knowledge, skills and abilities necessary for acceptable job performance.

• High school diploma or equivalent, supplemented by specialized training in the building trades. Relevant certifications and / or licenses are desirable.
• Four years' experience comparable to that gained as a Facilities Maintenance Mechanic for Municipal or Similar agency.
• Three years of increasing responsibilities / experience supervising and leading personnel in the performance of facilities maintenance services.
• Possession of a valid Class "C" California driver's license at time of hire.
• Possession of a valid Class "B" California driver's license and city forklift certificate prior to the completion of the probation period.

Knowledge and AbilitiesKNOWLEDGE OF :

• Materials, methods, practices and equipment used in building construction, maintenance and repair activities.
• Occupational hazards and standard safety precautions.
• Operating principles of mechanical, plumbing, security and electrical systems.
• Related federal, state and local building, fire and other laws and codes.

ABILITY TO :

• Operate building maintenance equipment.
• Lead, supervise and evaluate employees in the performance of their duties, including building construction, maintenance and repair tasks.
• Understand and carry out oral and written instructions from senior management staff.
• Schedule and set priorities for work to be accomplished.
• Inspect equipment and diagnose technical, system and mechanical defects.
• Read and interpret and work from drawings, specifications, construction plans and other technical documents and materials.
• Operate computers and associated software programs in performance of work and performance diagnostics; maintain accurate records.
• Foster a teamwork environment; establish and maintain effective working relationships with colleagues, customers, vendors, and the public.
• Read, understand and participate in City budget processes, cost estimating, and performance efficiencies.
• Communicate clearly and concisely both orally and in writing.

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