Assoc Dir, Administration

This position manages the Student Affairs scholarship program and distribution of funds. Primary responsibilities include the administration of Academic Works software and coordinating with Student Affairs departments, Advancement and Admissions & Financial Aid representatives.

Responsibilities

• Manage the identification, sponsor and purpose of scholarships.
• Work directly with departments with scholarships.
• Assist departments with the review and selection process of scholarship awardees.
• Collaborate with the Financial Aid and Scholarships Coordinators to ensure the timely availability of Scholarships funding, year-round.
• Ensure scholarships are available and fully disbursed in accordance with donors’ intent.
• Review existing scholarship policies and procedures and make recommendations for implementation strategies to bring uniformity to the overall scholarship program.
• Monitor and prepare scholarship projections and accurate expenditure reports of all scholarship funds awarded to students in Student Affairs’ departments.
• Work with the Financial Aid and Admissions Offices to promote and award scholarships.
• Update and maintain Academic Works including managing the appropriate, timely opening, closing and archiving of application periods.
• Serve as a point of contact to Academic Works.
• Ensure broad promotion of the scholarship application period throughout the campus and greater community.
• Work with departments to solicit volunteers to serve as scholarship essay reviewers and manage the review process.
• Mail an accurate Annual Scholarship Account Summary to all endowed scholarship donors.
• Assist in the planning and coordination of the Donor / Scholar event (donor appreciation and donor / student receptions).
• Act as liaison to the Advancement department.
• Help Student Affairs departments and Advancement identify and invite recipients of Student Success funds to present their stories at award banquets, presentations, etc.
• Maintain accurate and complete scholarship donor records; capture contact and biographical information.

Work Environment and Level of Frequency typically required

Nearly Continuously : Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously : Sitting, hearing, listening, talking.

Often : Repetitive hand motion (such as typing), walking.

Minimum Qualifications

Bachelor’s degree in Business or Public Administration, a related area, or equivalency (one year of education can be substituted for two years of related work experience) required;

plus six years of progressively more responsible management experience; and demonstrated leadership, human relations and effective communication skills also required.

Master’s degree in Business Administration or related area preferred. This position is not responsible for providing patient care.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Experience in scholarship management in higher education.
• Experience using scholarship management, database records or similar software programs.
• Demonstrated ability to work with minimal supervision.
• Ability to maintain community and professional affiliations to enhance growth and knowledge in higher education and philanthropy.
• Ability to use varying styles, approaches, skills and techniques to maintain and grow the management of scholarships.

Additional Information

The University is a participating employer with Utah Retirement Systems ( URS ). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).

Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions.

Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and / or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action / Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director / Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO / AA).

More information, including the Director / Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at : https : / / www.

utah.edu / nondiscrimination / .

Online reports may be submitted at oeo.utah.edu.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
• How many years of related work experience do you have?
• Less than 2 years
• 2 years or more, but less than 4 years
• 4 years or more, but less than 6 years
• 6 years or more, but less than 8 years
• 8 years or more

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• Appropriate discharge document (such as a DD-214 Member Copy 4) Veteran Only Call 801.581.2169
• Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission

University Human Resource Management

You can get further details about the nature of this opening, and what is expected from applicants, by reading the below.

250 East 200 South, Suite 125 Salt Lake City, UT 84111

Contact us : (801) 581-2169 By Email : [email protected]

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