Catering Coordinator

Job Listing : Catering Coordinator

At Sodexo Live!, we take pride in crafting exceptional events at the most prestigious venues on the planet and creating lasting memories for fans, visitors, guests and team members.

Working with Sodexo Live! is more than a job; it's a chance to be part of something greater. Here, you'll build a career where 'everyday' is anything but normal.

Our experiences are unique, and so are our people. Bring your personality, your background and your desire to delight others.

In return, we'll give you all you need to thrive. After giving it all, you'll return home knowing that you've played your part in creating a truly unforgettable moment.

Location : We are seeking a Catering Coordinator to join the Sodexo Live! team at Descanso Gardens, located in La Cañada Flintridge, CA.

Sodexo Live! provides on-site food services to the visitors and catering services to numerous exceptional Descanso Gardens events.

We are an urban retreat located 20 minutes from downtown Los Angeles. Descanso Gardens is a place of year-round natural beauty, with internationally renowned botanical collections and spectacular seasonal horticultural displays.

• Descanso Gardens welcomes more than 750,000 visitors annually. The principal collections include Califo rnia native plants and oak woodlands;
• one of the largest collections of camellias in the Western Hemisphere; a rose garden with specimens from all corners of the globe;

and significant presentations of lilacs, maple trees, cherry trees and iris.

Overview :

As a Catering Coordinator, you will provide essential administrative assistance, coordinate event logistics, and serve as a key point of contact for clients, helping to create unforgettable experiences for our guests at Descanso Gardens!

Responsibilities :

Administrative Support :

• Assist the sales team with administrative tasks such as scheduling meetings, preparing presentations, and maintaining client records.
• Manage incoming inquiries via phone, email, and in-person visits, providing excellent customer service and directing inquiries to the appropriate team members.
• Prepare and distribute contracts, proposals, and other sales-related documents accurately and in a timely manner.

Event Coordination :

• Collaborate with the sales team to coordinate event logistics, including booking event spaces, arranging catering services, and coordinating audiovisual equipment setup.
• Communicate event details and requirements to internal teams, ensuring all departments are prepared to deliver exceptional service to clients and guests.
• Assist with on-site event management as needed, providing support to ensure events run smoothly and meet client expectations.

Client Communication :

• Serve as a primary point of contact for clients, addressing inquiries, providing information about available services, and assisting with event planning.
• Maintain regular communication with clients throughout the event planning process, providing updates on progress, addressing any concerns, and confirming event details.
• Build and maintain strong relationships with clients, fostering loyalty and promoting repeat business opportunities.

Data Management :

• Maintain accurate and up-to-date records of client information, event details, and sales activities using CRM software.
• Generate reports on sales performance, client feedback, and event metrics to identify areas for improvement and inform strategic decision-making.

Qualifications :

• Bachelor's degree in Business Administration, Hospitality Management, or a related field preferred.
• 2+ years of experience in sales support, event coordination, or administrative roles, preferably in the hospitality or events industry.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities simultaneously.
• Strong communication and interpersonal skills, with the ability to interact effectively with clients, colleagues, and vendors.
• Proficiency in Microsoft Office Suite and CRM software, with the ability to learn new systems quickly.
• Flexibility to work evenings, weekends, and holidays as needed to support event activities.

Thank you for expressing interest in employment with Sodexo Live!. While only those candidates considered for this position will be contacted, your resume will remain on file for 90 days.

Sodexo Live! is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.

Job Posted by ApplicantPro