Administrative Assistant Ii (department Of Facilities Management)

Job Summary Provide general administrative and logistical support for the Bureau / Department as a dedicated clerical member of the staff.

Exercise discretion, sound judgment, and initiative to determine and implement the proper approach or action to take in non-routine situations to support operations of the Bureau / Department.

Interpret and adapt to guidelines, including unwritten policies, precedents, and practices. Act as a resource to work with Department wide or County-wide rules, regulations, and protocols as they impact the particular work area or staff. Minimum Qualifications

• Possession of a High School Diploma or General Education Development (GED) Certificate and
• One (1) year of administrative, clerical, or operations role or directly related experience is required or
• An equivalent combination of education and / or experience is required. Candidates who are contacted will be required to produce original required documents (e.

g., current driver's license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being extended an offer, in writing, by the Bureau Chief of BHR (or designee).

Candidates will be notified of how to submit required documents. *Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by the World Education Services (WES), Educational Credential Evaluators (ECE) or a National Association of Credential Evaluation (NACES) member organization.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS

• Knowledge of the Microsoft Office Suite and other software applications.
• Ability to make sound decisions and carry out programs affecting own work and the work of others, either for constant or changing work situations.
• Skill in the application of sound mathematic principles and basic bookkeeping methods relative to maintaining important financial or statistical records and preparing / approving expenditures, payrolls, and purchases of considerable cost.
• Ability to pay attention to detail, proofread, verify and edit complex data, and transcribe and cross reference data. Ability to follow-up in a thorough and timely manner relative to unresolved business.
• Knowledge of correct business, legal, and other technical language usage, punctuation, and grammar, and their proper application to business forms, letters, and records.
• Skill in performing various standard administrative and customer service tasks that are most often routine or well-documented, but that may occasionally be non-standard.
• Ability to fulfill routine customer service requests and create effective relationships with others.
• Knowledge of specific organizational policies and procedures to answer routine administrative questions and resolve issues.

PHYSICAL REQUIREMENTS Sedentary Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects.

Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. The duties listed are not set forth for purposes of limiting the assignment of work.

They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. Benefits Package

• Medical, Dental, and Vision Coverage
• Basic Term Life Insurance
• Pension Plan and Deferred Compensation Program
• Employee Assistance Program
• Paid Holidays, Vacation, and Sick Time
• You May Qualify for the Public Service Loan Forgiveness Program (PSLF) For further information on our excellent benefits package, please click on the following link : http : / / www.

cookcountyrisk.com / The County has a hybrid work environment which allows employees telecommuting and flexible scheduling options.

This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination.

Falsification of any information in the application process will result in disqualification, dismissal after hire, and / or placement on the County's Ineligible for Rehire List for a period of two (2) or five (5) years.

For current County employees, such falsification may result in discipline, up to and including termination, and placement on the County's Ineligible for Rehire List for a period of two (2) or five (5) years.

See Cook County Code of Ordinances, Article II, Sections 44-54 Unlawful Practices Relating to Employees and Employment - Penalty , 44-56 Political Discrimination ;

Cook County Employment Plan, Section V.N. Pre-Interview License and Certification Verification ; Supplemental Policy No.

2014-2.13 Ineligible for Rehire List ; and Cook County Personnel Rules 3.3(b) (7) (d) EEO Statement Cook County Government is an Equal Employment Opportunity ("EEO") employer.

Cook County prohibits illegal discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, source of income, housing status, military service or discharge status, gender identity, genetic information, or any other protected category established by law, statute or ordinance as further defined in Chapter 44.

Human Resources, Article II. Personnel Polices, Section 44-53 of the Cook County Code of Ordinances and Chapter 42. Human Relations, Article II.

Human Rights, Section 42-35 of the Cook County Code of Ordinances. NOTE : As an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules.

Must be legally authorized to work in the United States without sponsorship. Social Media Disclaimer The County's hiring process is governed by the Cook County Employment Plan which prohibits employment actions from being influenced by any Political Reasons or Factors for Non-Exempt Positions.

The advertisement of this position by any individual does not constitute an offer or promise of employment, promotion, or any other employment action and shall not influence the County's hiring decision.

Cook County officials and employees who become aware of or receive a complaint that involves an allegation of Political Reasons or Factors being considered in the hiring process of Non-Exempt positions are obligated to refer the complaint to the Cook County - Office of the Inspector General.

If the Cook County Inspector General sustains allegations of Political Reasons or Factors being considered, Cook County will disqualify the Applicant or Candidate from consideration for employment and disciplinary action will be imposed on any involved Cook County employees, if applicable.