Executive Assistant to Chief Executive Officer

Looking to do work that matters, learn every day, and have a blast while you’re at it? At Copper Builders, we’re not just building homes we’re building a team of passionate people committed to excellence, which is why we’re consistently named Builder of the Year and one of the Best Places to Work (#2 actually, aka first loser ouch).

We build cool sh!t across the Carolinas all while working our asses off and having some fun along the way.

Our company culture values hard work, collaboration, and fun, and we’re looking for an experienced, highly organized Executive Assistant to join us on this journey.

In this supportive role, you’ll work side by side daily with our Founder as his right hand, gaining valuable exposure to key meetings, decision-making processes, and the behind-the-scenes operations that keep us running.

Your main focus, though, will be on the essential tasks that make a big impact on productivity and efficiency. From managing emails and organizing calendars to handling critical follow-ups, much of your role will involve the tactical day-to-day busy work that keeps everything moving smoothly.

With Copper Builders’ rapid growth from a local builder to the largest private builder in the Carolinas, you’ll find unique opportunities for personal and professional growth on our team (yes, you too).

Our expanding company means there’s ample room for career advancement for those who bring dedication and a drive to excel.

Being an Executive Assistant at Copper Builders isn’t for the faint of heart it requires attention to detail, a strong work ethic, and a willingness to support a fast-growing, dynamic company.

We’re driven by a core focus : Build Cool Sh*t. We take pride in creating projects that impact the community in a big way and that we’re excited to show off to friends and family.

And just as important, we strive to Make Building Fun for both our clients and our team.

Job Summary :

Copper Builders is looking for an experienced and highly organized Executive Assistant to provide comprehensive administrative support to our Founder.

Responsibilities :

In this role, the Executive Assistant at Copper Builders will play a crucial part in optimizing the Founder’s time and productivity.

Key areas of focus will include managing the Founder’s calendar, handling communication, tracking tasks and information, and supporting executive-level decision-making.

Specific responsibilities include :

Meetings, Calendar, and Time Management

o Coordinate and manage the Founder’s daily schedule, including meetings, appointments, and travel plans, ensuring optimal use of time.

o Proactively review upcoming meetings and deadlines, preparing agendas, briefing materials, and follow-up tasks as needed.

o Anticipate scheduling conflicts, communicate adjustments, and prioritize meeting requests to align with Copper Builders’ goals.

Email and Communication Management

o Act as a gatekeeper for all communications, including screening and responding to emails on behalf of the Founder, ensuring only the most relevant matters reach their attention.

o Draft and edit emails, documents, and communications to maintain a professional and consistent voice.

o Manage relationships with clients, partners, and team members through clear and timely communication.

Tasks and Information Management (Especially in Asana)

o Track, organize, and complete tasks assigned to the Founder and broader leadership team, utilizing Asana

o Ensure that task information, project deadlines, and deliverables are accurately recorded, monitored, and updated.

Supporting Executive Decision-Making

o Prepare and organize briefing materials for executive meetings and discussions, ensuring the Founder has all relevant data and insights.

o Participate in high-level discussions as needed, taking detailed notes, tracking action items, and facilitating follow-up.

General Administrative Support

o Execute additional administrative tasks as assigned, including document management, report generation, and basic research.

o Handle ad hoc requests with a problem-solving mindset and a focus on removing obstacles to the Founder’s productivity.

Personal Support

o Personal / home responsibilities : helping the executive be effective can mean taking on some of his personal responsibilities at home, which could include car repairs, home management, help with the kids, and things of that nature.

Core Expectations :

• Accuracy and Efficiency : Ensure all tasks are completed with precision and attention to detail.
• Proactive Support : Anticipate needs before they arise and proactively seek ways to improve processes.
• Discretion and Professionalism : Handle all information with confidentiality and uphold the values of Copper Builders. Work hard, have fun, produce results.

Requirements :

Minimum of 3 years of experience as an Executive Assistant or similar role

Bachelor's degree preferred

Excellent communication and interpersonal skills

Strong organizational and time management skills with the ability to multitask and prioritize effectively

High level of discretion and confidentiality

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

Experience in managing travel arrangements and coordinating events

Ability to work independently with minimal supervision

Work Schedule

This role is a hybrid position that offers a flexible schedule with the expectation of being in the office at least 4 days a week, as well as some work from home.

The typical schedule is 9am to 5pm, but there may be long days when important deadlines need to be met.

Copper Builders Core Values

Genuine : We strive to have integrity and honesty in all our interactions

Communication : We value prompt, clear, and effective communication

Collaboration : We believe in working together as a team and supporting each other to achieve our common goals

Responsible Stewards : We have been given lots of trust - building someone’s house or project big deal, huge investment, don’t screw it up, don’t take on too much risk

Fun : We believe that work should be enjoyable and positive and part of a life