ANNUAL GIVING COORDINATOR

Classification Title :

Alumni Relations Coordinator

Job Description :

The Annual Giving Coordinator will provide oversight of all functions related to UF Advancement's Annual Giving office operations and business processes.

Reporting to the Executive Director of Annual Giving, this position will be responsible for fiscal management, Annual Giving campaigns and programs project management, management of student employees, and serve as the liaison for vendor relations.

The incumbent will provide administrative support for annual giving team leadership. Additionally, the role requires working knowledge and understanding of policies and procedures for interaction with alumni, governing UF Advancement, and the Office of Annual Giving employees.

Fiscal Management & Operations

• Prepare and track all disbursements and uses information for billing units, budgeting purposes, and working with vendors.
• Prepare expense vouchers.
• Manage annual giving budget spreadsheet by inputting expenses as they occur.
• Prepare monthly and year-end financial and budget expense reports.
• Manage contract renewals and negotiations with vendors.
• General office management, including managing inventory of premiums and supplies and equipment evaluation and leasing.
• Prepare and maintain operations documents, office procedures, department policies, and reports.
• Manage weekly Annual Giving Team meeting needs, preparing agendas, and taking and disbursing meeting notes.
• Maintain Annual Giving Team calendar.

Annual Giving Department Support

• Prepare reports as requested ensuring accuracy of data and clarity of presentation.
• Serve as liaison to other UF Advancement offices, including central staff and unit-based development staff, to effectively manage campaign calendars.
• Maintain yearly production calendar for Annual Giving campaigns and projects.
• Assist with project management by creating assignments, tracking progress, resolving issues, and attending Annual Giving project managers meetings to support project needs.
• Maintain Annual Giving project management and tracking program.
• Act as liaison between various offices and departments of the University, coordinating work and sharing appropriate information.
• Provide administrative support to the Director of Annual Giving Campaigns, the Director of Annual Giving Programs and the Annual Giving Data Manager.
• Support direct marketing project execution such as fulfillment coordination and pulling / compiling suppressions for direct marketing solicitations.

Annual Giving Stewardship

• Manage and execute weekly Annual Giving stewardship process, including data preparation, formatting, printing and mail preparation.
• Enhance stewardship practices through identifying efficiencies within procedures and processes.

Management of Student Employees

• Responsible for recruitment and overseeing hiring of Annual Giving student employees.
• Responsible for managing student employees including, but not limited to making project assignments and management, onboarding, training, certifying time and attendance, and any necessary performance evaluations.
• Coordinate the proper allocation of student employee support for Annual Giving team members and projects.

Expected Salary :

$50,000 - $53,000; commensurate with education and experience. The University of Florida offers a competitive benefits package including health, retirement, paid time off, discount programs, professional development and work life support. Learn more.

Minimum Requirements :

Bachelor's degree or an equivalent combination of education and experience.

Preferred Qualifications :

The ideal candidate will possess :

• Strong organizational skills, ability to meet deadlines, ability to work independently and problem-solving capabilities.
• Accuracy, attention to detail and a customer service-oriented attitude.
• Ability to be a team player with proven relationship and influencing skills and ability to collaborate with colleagues from a variety of functional areas.
• Proven ability to learn new software and navigate complex databases, strategic and analytical thinker.
• Ability to multi-tasking, flexibility, and adaptability to shifting priorities.
• Must be an outstanding communicator and possess excellent written and verbal communication skills; interpersonal skills;

and the ability to work collegially and interact effectively with a broad constituency.

• Proven success working with stakeholders; project management skills; and the ability to lead, influence and motivate others are required.
• Working knowledge in these areas : Windows, Microsoft Word, Microsoft Excel, Microsoft Access, internet browsers, preferably Internet Explorer, E-mail.

Working knowledge of a donor database, contact management and tracking system.

Special Instructions to Applicants :

In order to be considered, you must upload your cover letter, resume and three references. Application must be submitted by 11 : 55 p.

m. (ET) of the posting end date.

Health Assessment Required : No