Payroll Administrator

Payroll Specialist

Dallas, TX hybrid, 4 days onsite

One of Vaco’s publicly-traded, global manufacturing clients is looking to onboard a Payroll Specialist to serve as the right hand person to the current Payroll Manager.

This will support the payroll processing for the largest business segment of the company and be responsible for 700+ employees across 26 different states.

Company offers : stock option program, 401k discretionary funding program (in addition to regular 401k), industry-leading benefits, and close-knit culture (employee engagement events, cornhole tournaments, etc.)

Key Responsibilities :

• Process bi-weekly / monthly payroll for all employees, ensuring accuracy and timeliness.
• Maintain and update payroll records, including new hires, terminations, and changes in employee status.
• Verify timekeeping records and resolve discrepancies in timesheets.
• Calculate and process wage garnishments, deductions, and benefits contributions.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Prepare and distribute payroll reports and summaries as required by management.
• Respond to employee inquiries regarding payroll issues and provide support as needed.
• Assist with the year-end payroll processes, including W-2 preparation and filing.
• Collaborate with HR and finance departments to ensure accurate data management.
• Continuously seek ways to improve payroll processes and efficiency.

Qualifications :

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field (preferred).
• Proven experience as a Payroll Specialist or similar role.
• Strong knowledge of payroll software and systems (e.g., ADP, Paychex).
• Familiarity with federal and state payroll regulations.

Vaco provides expert consulting, permanent placement, executive search, managed services, and strategic staffing solutions for companies around the world, in the areas of accounting, finance, technology, healthcare, operations and more.

As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business.

Please let us know if we can help you with this, or another role, for the next step in your career!

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.