Job Description
Job Description
Description :
Knight Aerospace is a dynamic and forward-thinking company, committed to innovation and excellence. Our CEO is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support and contribute to the smooth functioning of our executive office.
Key Responsibilities
Executive Support :
o Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
o Prepare and edit correspondence, reports, and presentations as needed.
o Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
o Handle confidential information with the utmost discretion and professionalism.
o Hold weekly meetings with the CEO to review and discuss any relevant information.
Administrative Tasks :
o Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.
o Manage and prioritize incoming communications, including emails, phone calls, and mail.
o Prepare and process expense reports and ensure timely reimbursement.
o Maintain and organize files, records, and documentation for easy retrieval and reference.
Project Coordination :
o Assist with special projects and initiatives as directed by the CEO.
o Collaborate with other departments to ensure smooth operation of cross-functional projects.
o Conduct research and compile data to support decision-making and strategic planning.
Office Management :
o Oversee office supplies and equipment, ensuring necessary resources are available and well-maintained.
o Coordinate with facilities management for office maintenance and other logistical needs.
Personal Attributes :
- Professional demeanor and appearance.
- High degree of integrity and professionalism.
- Proactive attitude with a willingness to take initiative.
- Adaptability and resilience in a fast-paced environment.
Requirements :
Education : Bachelor’s degree in Business Administration, Management, or a related field preferred.
- Experience : Minimum of 5-10 years of experience in an administrative support role, with a focus on supporting Senior Executives.
- Skills :
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- High level of discretion and confidentiality.
- Strong problem-solving skills and attention to detail.
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