Legal Administrative Assistant - Business Transactions

Position : Legal Administrative Assistant - Business Transactions

Scroll down to find the complete details of the job offer, including experience required and associated duties and tasks.

Location : Denver, CO

Job Id : 1463-SR-DEN

of Openings : 1

Legal Administrative Assistant - Business Transactions

Lewis Roca is a top ranked Am Law 200 commercial law firm and one of the largest in the Western United States. We are seeking a Legal Administrative Assistant to join our team!

Summary :

This position performs a variety of administrative support duties and delivers high-quality services to internal and external clients, exhibiting a commitment to integrity and excellence.

The scope of responsibilities includes prioritizing, managing, and following through on multiple projects and communicating effectively, courteously, and professionally with clients, attorneys, staff, and peers.

Duties and Responsibilities :

The requirements listed below are representative of the knowledge, skill, and / or ability required. Other duties may be assigned.

Administrative Support

• Maintain schedules and calendars for attorneys, keeping them on track.
• Daily administrative and clerical support to four-plus attorneys.
• Process conflict checks and New Client / New Matter forms.
• Schedule and organize meetings, events, and conference calls, working as the liaison between multiple internal departments.

Duties include reserving conference rooms, arranging for catering or refreshments, and IT support and equipment as requested.

• Prepare electronic expense reports.
• Arrange travel itineraries and all related correspondence as needed.
• Enter attorney time as required.
• Backup duties for other team members.

Document Preparation / File Maintenance

• Draft and proofread written materials and documents with attention to detail using professional and technical writing skills and grammar.
• Redline documents utilizing comparison software.
• Assist attorneys with closing binders.
• Utilize document management system for both electronic and paper file maintenance and organization.
• PowerPoint presentation skills essential.
• Analyze correspondence and save key documents and emails using a standardized naming convention.

Client Service and Team Support

• Contribute to a team environment.
• Establish and maintain ongoing positive business relationships with clients, attorneys, paralegals, and staff.
• Research information requested by attorneys and / or paralegals.
• Present information and respond to questions from individuals or groups of managers, clients, and timekeepers in a professional and timely manner.
• Maintain complete confidentiality of client matters through demonstrated diplomacy and discretion.

Qualifications :

• Ability to work independently and in collaboration on assignments with demonstrated judgment in when to seek assistance.
• Demonstrated ability to comprehend details and work at a fast pace with a high degree of accuracy.
• Familiarity in reviewing contracts and compiling closing binders.
• Ability to work assigned schedule with flexibility for overtime as required to meet business needs.
• Solid time management and organizational skills.
• Excellent communication, grammar, proofreading and typing skills with a strong emphasis on accuracy.
• Proficiency in utilizing MS Suite products.
• Regular data maintenance working with electronic databases and / or Excel spreadsheets; advanced proficiency with MS Excel preferred.
• Experience with electronic filing and organization using a document management system.

Education and Experience :

• High School Diploma or GED equivalent; bachelor's or associate degree preferred.
• 2-5 years' experience as a transactional legal administrative assistant preferred.
• Experience with iManage and NetDocs or other document management system preferred.
• Occasional overtime is required.
• Some duties require in-office presence.

Pay rate : $65,000 - $80,000

$65,000 - $80,000

Compensation can vary based on qualifications and experience.

Lewis Roca offers competitive compensation and benefits, including :

• 401(k) with generous employer match
• 3 weeks of paid time off
• 10-paid holidays per year
• Benefits start on day 1
• Several medical plan options to choose from, including traditional plans and HSA-qualified plans
• Tuition reimbursement
• Gym reimbursement
• Well-being program
• Employer-paid life insurance and long-term disability
• And much more!

How to Apply

Thank you for your interest in Lewis Roca. To complete an application and submit your resume, please click "Apply for this Position.

No phone calls, please. We will contact you if your resume indicates that you are a strong candidate for this position.

We are not accepting resumes from search firms for this position.

Lewis Roca is an Equal Opportunity Employer. We do not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, national origin, color, age, physical or mental disability, spousal affiliation, marital status, a serious medical condition, genetic information, veteran status, or any other basis prohibited by federal, state, or local law.

For more information about equal employment opportunity, please click here for the "Know Your Rights" poster. To request a disability accommodation in the application process, please click here.

Lewis Roca participates in E-Verify, please click here for more information. For information regarding your Right to Work, please click here.

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