Billing & Accounting Administrator

CORE RESPONSIBILITIES : Billing Coordination (45%)Prepare accurate client invoices in accordance with contract terms, including supporting documentation such as time reports and project summaries.Review billing data for accuracy and compliance, flagging discrepancies or potential issues for supervisor review.Maintain organized records of all billing activity to support audits, reconciliations, and client inquiries.Accounts Payable and Receivable Support (35%)Monitor accounts payable and receivable aging reports, track payment statuses, and follow up on overdue balances in accordance with established procedures.Submit customer payments within the account system for approval. Communicate directly with clients to resolve payment delays or discrepancies.Assist in reconciling customer accounts to ensure payment accuracy and completeness.Payroll / Employee Support (10%)Manage employee life cycle by establishing new accounts, enter labor categories, terminate accounts, and export timesheets within accounting system.Manage and communicate with employees on missing or incomplete timesheets to ensure proper processing of accounting, billing, and payroll functions. Generate payroll reconciliation bi-weekly between accounting and payroll systems. Generate retirement reconciliation bi-weekly between payroll and retirement systems. Administrative Support (10%)Act as main point of contact for Finance and Program Management functions and providing prompt support to client needs.Assist to finance and program management teams in maintaining records, processing timekeeping adjustments, preparing reports, and other tasks as assigned.Support internal and client-facing meetings by preparing documents, updating trackers, and coordinating follow-up actions.Level of Autonomy / Decision Making Responsibility : This position operates under close supervision and follows established procedures for all tasks. This role is expected to maintain frequent communication with their supervisor, seeking guidance and approval before taking action on exceptions or unfamiliar situations. Independent decision-making is minimal; work is reviewed regularly to ensure accuracy, compliance, and alignment with established processes.The selected candidate will have autonomy in their work actions, but all work products will be reviewed by advisor.Required Qualifications : High school diploma or equivalent required.Minimum of 2 years experience in government billing, accounts receivable, accounting support, or a related administrative finance role and experience with Unanet ERP.Preferred Qualifications : Associates or Bachelors degree in accounting, finance, business administration, or a related field preferred.

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