Leadership Team Executive Assistant / Office Manager - Dallas, TX

What success looks like in this role :

Position Overview : Unisys is seeking a highly skilled and polished Leadership Team Executive Admin / Office Manager to join our team in Dallas, Texas.

This role is integral to the smooth operation of our Dallas office, providing high-level administrative support to our Leadership Team and playing a crucial role in the transition to a centralized administrative structure.

The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to manage time and priorities effectively in a dynamic environment.

Responsibilities :

Dallas Reception and Reservations Support (25%) :

• Act as the primary point of contact for visitors, ensuring a professional and welcoming reception experience.
• Manage meeting room reservations and coordinate logistics, including setting up conference rooms and managing audio-visual equipment.
• Oversee the scheduling and coordination of on-site meetings, including booking spaces, ordering food, and situating visitors for a seamless experience.
• Handle general office duties, such as mail distribution and supply management, to ensure efficient daily operations.

Dallas Office Manager (25%) :

• Oversee the daily operations of the Dallas office, ensuring all office areas are well-maintained and organized.
• Manage relationships with vendors and service providers, ensuring timely and quality service delivery.
• Organize and coordinate office events and meetings, including catering arrangements and visitor accommodations.
• Ensure compliance with company policies and health and safety regulations within the office environment.

Centralized Administrative Functions (30%) :

• Assist in developing and implementing a centralized administrative structure across Unisys, including managing a centralized corporate and leadership team calendar.
• Take very detailed notes during meetings, ensuring all important points are captured, enabling the ability to retrace discussions when needed.
• Manage expense reports and provide support with corporate expense management processes.
• Ensure time management across leadership meetings, keeping everyone on schedule, cutting off discussions when necessary, and smoothly transitioning to the next agenda item.
• Serve as a backup for other Executive Assistants, providing coverage and support as needed, while maintaining a polished and professional demeanor with leadership teams.

Leadership Team Administrative Support (20%) :

• Provide comprehensive administrative support to the Corporate Leadership Program, including managing complex calendars, coordinating meetings, and arranging travel.
• Prepare and manage documents, presentations, and reports, ensuring accuracy and timely delivery.
• Take detailed meeting minutes, capturing key discussions, decisions, and action items, and distribute them to relevant stakeholders.
• Facilitate effective communication within the Leadership Team and between departments, ensuring timely follow-up on all action items.

You will be successful in this role if you have :

• Education : Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Experience : Minimum of 5 years of experience in an executive administrative or office management role in a corporate environment.

Proven experience in supporting senior leadership teams.

Required Skills :

• Organizational Skills : Exceptional ability to manage multiple tasks, prioritize effectively, and maintain attention to detail in a fast-paced environment.
• Time Management : Proven track record of managing time efficiently, ensuring that meetings stay on schedule and transitions between topics are handled smoothly.
• Communication : Excellent verbal and written communication skills, with the ability to interact professionally with senior leadership.
• Note-Taking : Highly skilled in taking detailed and accurate meeting minutes, with the ability to capture essential points and retrace discussions.
• Technology Proficiency : Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with expense management and calendar management tools.
• Problem-Solving : Strong problem-solving skills with the ability to anticipate needs and proactively address challenges.
• Professionalism : Polished and professional demeanor, with the ability to represent Unisys effectively at all levels of the organization.

LI-AC1

This role may require access to export-controlled commodities and technology. Therefore, to conform to U.S. export control regulations, applicant should be eligible for any required authorizations from the U.S. Government.

Unisys is proud to be an equal opportunity employer that considers all qualified applicants without regard to age, caste, citizenship, color, disability, family medical history, family status, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, pregnancy, race, religion, sex, sexual orientation, transgender status, veteran status or any other category protected by law.

This commitment includes our efforts to provide for all those who seek to express interest in employment the opportunity to participate without barriers.

If you are a US job seeker unable to review the job opportunities herein, or cannot otherwise complete your expression of interest, without additional assistance and would like to discuss a request for reasonable accommodation, please contact our Global Recruiting organization at GlobalRecruiting@unisys.

com or alternatively Toll Free : 888-560-1782 (Prompt 4). US job seekers can find more information about Unisys' EEO commitment here .