Executive Assistant
- Contract length : 1 year (potential to extend)
- Location : Chicago, IL (Hybrid : 2 days onsite / week)
- Hours : Fulltime, M-F (will require some overtime 5 hrs / wk)
- Set pay rate : $31 / hr
Our client, a large tech and entertainment company is seeking an Executive Assistant! The ideal candidate will provide top-level assistance for a C-Suite Executive or highers.
They should be well-organized and be comfortable scheduling meetings and responding to emails, managing travel arrangements, and overall support to their day to day tasks.
The ideal candidate will be flexible, will have the ability to anticipate needs, and is a team player who takes initiative.
Responsibilities
- Manage travel arrangements including, itineraries, car services, hotel communications, and has an excellent understanding of different time zones both domestically & internationally.
- Efficiently manages overall schedule
- Handles expense management. Completes monthly expenses, gathers receipts, and submits reports in Concur.
- Coordinates client events from venue selection, to creating invites, and managing guest lists and headcount.
- Acts as a liaison for internal and external contacts.
- Demonstrates tech-savviness and the ability to respond quickly to technology requests.
- Confidently interacts with high-level executives and clients.
- Is available after typical "work" hours when needed
Qualifications
- Proven experience as an executive assistant or in a similar role (6 years+). Bachelor's degree or equivalent experience
- Proficient in Microsoft Office suite
- Strong calendar management proficiency
- Proficient in Office 360, Microsoft Teams, Zoom, Concur,
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
- Flexible with overtime as needed
- Tech-savvy with the ability to adapt to new technologies and troubleshoot when needed.
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