Search jobs > Chicago, IL > Executive assistant

Executive Assistant

24 Seven Talent
Chicago, IL, United States
$31 an hour
Full-time

Executive Assistant

  • Contract length : 1 year (potential to extend)
  • Location : Chicago, IL (Hybrid : 2 days onsite / week)
  • Hours : Fulltime, M-F (will require some overtime 5 hrs / wk)
  • Set pay rate : $31 / hr

Our client, a large tech and entertainment company is seeking an Executive Assistant! The ideal candidate will provide top-level assistance for a C-Suite Executive or highers.

They should be well-organized and be comfortable scheduling meetings and responding to emails, managing travel arrangements, and overall support to their day to day tasks.

The ideal candidate will be flexible, will have the ability to anticipate needs, and is a team player who takes initiative.

Responsibilities

  • Manage travel arrangements including, itineraries, car services, hotel communications, and has an excellent understanding of different time zones both domestically & internationally.
  • Efficiently manages overall schedule
  • Handles expense management. Completes monthly expenses, gathers receipts, and submits reports in Concur.
  • Coordinates client events from venue selection, to creating invites, and managing guest lists and headcount.
  • Acts as a liaison for internal and external contacts.
  • Demonstrates tech-savviness and the ability to respond quickly to technology requests.
  • Confidently interacts with high-level executives and clients.
  • Is available after typical "work" hours when needed

Qualifications

  • Proven experience as an executive assistant or in a similar role (6 years+). Bachelor's degree or equivalent experience
  • Proficient in Microsoft Office suite
  • Strong calendar management proficiency
  • Proficient in Office 360, Microsoft Teams, Zoom, Concur,
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong written and verbal communication skills
  • Flexible with overtime as needed
  • Tech-savvy with the ability to adapt to new technologies and troubleshoot when needed.
  • 9 days ago
Related jobs
Promoted
The LaSalle Group
Chicago, Illinois

Executive Assistant Responsibilities:. Executive Assistant Requirements:. ...

Promoted
24 Seven Talent
Chicago, Illinois

Our client, a large tech and entertainment company is seeking an Executive Assistant! The ideal candidate will provide top-level assistance for a C-Suite Executive or highers. Proven experience as an executive assistant or in a similar role (6 years+). Confidently interacts with high-level executive...

Rise25
Chicago, Illinois

Rise25 is looking for a Highly Organized, Detail Oriented Executive Assistant to support two busy cofounders and the rest of the team. Job Description:  This Executive Assistant role is critical in helping Rise25 create successful and ROI-driven podcasts for our B2B clients. Required Skills: co...

SGA
Chicago, Illinois

Form a strong partnership with Business Executives and efficiently collaborate with the VP of Sales Aluminum. Technical diploma, college studies or equivalent experience of five to ten years working with Executives. ...

Beacon Hill
Chicago, Illinois

Client Service & Relationship Management: Foster open communication, prioritize conflicting needs, and maintain confidentiality.Billing Management: Efficiently reconcile and process expenses, actively manage timekeepers' diaries, and coordinate billing processes.Project Management: Compose, edit, an...

Longterm Health Management Services
Skokie, Illinois

We are a rapidly growing company, looking for an Executive Assistant. Special projects for the principals and the rest of the executive team. ...

Addison Group
Chicago, Illinois

The Executive Assistant will provide high-level administrative support to the executive team, including managing schedules, coordinating meetings, handling correspondence, and performing various office tasks. Job Title: Executive Assistant. Proven experience as an Executive Assistant or in a similar...

Sterling Engineering, Inc.
Chicago, Illinois

Executive Assistant Project Coordinator. Partner with the office assistant to purchase and manage office supplies and equipment. ...

Stand 8
Chicago, Illinois

Executive Assistant, supporting C-Suite Executives or higher. We are seeking a highly organized and proactive Executive Assistant to support the President of Media Sales. The ideal candidate will possess strong communication skills, a thorough understanding of travel logistics, and the ability to an...

LHH
Des Plaines, Illinois

Lee Hecht Harrison is looking for an experience Executive Support & Office Management professional to enhance the efficiency of an Executive team while managing the office at a brand-new location for an industrial equipment supplier. Office Manager / Executive Assistant role (Ideally having done bot...