Job Title : EventAssistant
Location : Miami FL
Job Type : FullTime
ReportsTo : Event Manager
Job Summary : The EventAssistant will support the Event Manager in planning organizing andexecuting a variety of events.
This role involves administrativetasks coordinating event logistics and ensuring the smoothoperation of events. The ideal candidate is detailoriented highlyorganized and possesses excellent communication and multitaskingskills.
KeyResponsibilities :
AdministrativeSupport :
- Maintainevent files and records including contracts invoices and attendeelists.
- Prepare and distribute eventrelateddocuments and materials.
- Manage eventrelatedcorrespondence and communications.
Onsite EventSupport :
- Assist withevent setup registration and teardown.
- Provideonsite support to ensure events run smoothly includingtroubleshooting any issues that arise.
- Serveas a point of contact for event attendees vendors andstaff.
Marketing andPromotion :
- Supportthe creation and distribution of promotional materials includingflyers brochures and social media content.
- Assist in managing eventrelated social media accounts andupdating event information on the company website.
Budgetand Financial Management :
- Track event expenses and assist in managing eventbudgets.
- Process payments and handleinvoicing.
PostEventActivities :
- Conductpostevent evaluations to gather feedback and assess eventsuccess.
- Compile and present event reports tothe Event Manager.
- Assist in the inventory andstorage of event materials and supplies.
Qualifications :
- High school diploma or equivalent;bachelor’s degree in Event Management HospitalityMarketing or a related field preferred.
- Strongorganizational and time management skills.
- Excellent communication and interpersonalskills.
- Proficiency in Microsoft Office Suite(Word Excel PowerPoint) and familiarity with event managementsoftware.
- Ability to work under pressure andhandle multiple tasks simultaneously.
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