As the Receptionist / Administrative Assistant, you will be the first point of contact, both by phone and in person, for all visitors, clients, customers and partners.
You will be providing front desk duties and administrative and office support to company staff and departments.
Duties include but are not limited to :
- Cover the duties of reception including but not limited to : meet & greet customers, visitors, employment applicants and vendors.
- Provide various back-up administrative assistant office supports including processing monthly expense reports, processing invoices for payment, calendaring / scheduling of meetings, correspondence drafting, answering phones, photocopying & recordkeeping of files / documents, updating phone list.
- Manage the on-site operations matters relating to maintenance.
- Assist with lunches and refreshments as needed for staff, meetings, visitors including ordering, set-up and clean-up.
- Assist with company events including search for vendor, budgeting and related logistics.
- Track and maintain office and break room supplies and order as necessary.
- Monitor, maintain and order office, break room and kitchen supplies.
- Forward information by receiving and distributing communications.
- Receive and sort daily mail / deliveries / couriers.
- Ad hoc duties and projects include not limited to the above.
Required Skills and Qualifications :
- Bachelor degree with 3 years related experience
- Ability to multi-task, prioritize, adapt and work under pressure
- Data entry skills, proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Must have good verbal, email and written communication skills
- Attention to detail & a Self-Starter
Front Desk & Administrative Assistant
You will be providing front desk duties and administrative and office support to company staff and departments. As the Receptionist / Administrative Assistant, you will be the first point of contact, both by phone and in person, for all visitors, clients, customers and partners. Provide various back...
Front Desk & Administrative Assistant
You will be providing front desk duties and administrative and office support to company staff and departments. As the Receptionist / Administrative Assistant, you will be the first point of contact, both by phone and in person, for all visitors, clients, customers and partners. Provide various back...
Clinic Operations Assistant (aka Receptionist, Front Desk)
Backs up other administrative assistants and personnel in the agency. Provide substitution for office support when needed at other office locations such as answering transferring phone calls or being located at another office site and perform those relevant duties related to the Administrative Assis...
Front Desk Assistant
Front Office Receptionist/Administrative Assistant in Menlo Park (onsite, full-time). Do you enjoy being the ambassador of the company as their first line of communication and do you see yourself growing into an office manager/facilities manager long-term? Do you also have some administrative or exe...
Front Desk Assistant
Front Office Receptionist/Administrative Assistant in Menlo Park (onsite, full-time). Do you enjoy being the ambassador of the company as their first line of communication and do you see yourself growing into an office manager/facilities manager long-term? Do you also have some administrative or exe...
Administrative Assistant - Front Desk
Front Office Administrative Assistant. Experience in administrative and/or customer service roles preferred. ...
Assistant Front Desk Manager
Assistant Front Office Manager. As an Assistant Front Office Manager, you will show your leadership and interpersonal strengths to maximize the Rooms Division Operations, and ensure an exceptional guest journey. Assist and perform all tasks of front desk operations. Lead and manage all aspects of th...
Certified Receptionist Concierge Belmont Village Senior Living - Urgently hiring!
Immediately Hiring Part-Time Concierge/Receptionist. ...
Administrative Assistant II (DSPS)
Administrative Assistant II (DSPS). The administrative assistant II will directly and indirectly serve our most vulnerable student populations by providing them with resources and support so that they can stay on their educational pathway. This is the journey-level class in the Administrative Assist...
Front Desk Associate, Mountain View
Support the Community Management team with maintaining the front desk operations throughout the day including mail and package handling. Cover the front desk during the building's set business hours and be an on-site point of contact for members, located at the Community Bar. Keep the front desk cle...