Payroll Specialist

Key Responsibilities

Payroll Management :

• Oversee and ensure accurate and timely payroll processing for salary employees, including temporary personnel.
• Maintain compliance with KIRCHHOFF Automotive policies regarding payroll.

Process Improvement :

Identify areas for improvement in payroll processes and lead the implementation of enhanced payroll systems.

System Maintenance :

• Manage payroll system updates related to new hires, terminations, rate changes, and employee absences (e.g., leaves of absence, short-term disabilities).
• Ensure accurate maintenance of employee records and payroll data.

Third-Party Inquiries :

Respond to inquiries related to employee garnishments, employment verification, and government-related issues.

Audit Support :

Assist with internal and external audits by documenting issues and overseeing resolution plans.

Expense Management :

Process expense payments and prepare expense reports as required.

Employee Support :

• Address employee pay inquiries in a timely manner.
• Generate customized payroll reports and codes as needed by different plants.

Financial Assistance :

• Collaborate with the Controller on year-end budgeting, forecasting, and month-end processes.
• Manage annual merit increases and bonus processing.
• Prepare weekly and monthly ad-hoc reports as requested by management.

System Security and Training :

• Oversee payroll system security access and provide training for new users.
• Update earning and deductible rates annually in compliance with federal and state regulations.

Journal Entries and Reconciliation :

Prepare payroll journal entries and perform reconciliations promptly, entering data into SAP.

Tax Reconciliation :

Support quarterly and annual tax reconciliation within an outsourced tax remittance vendor environment, including managing state unemployment rates.

Confidentiality and Compliance :

• Uphold confidentiality and adhere to legal and ethical standards in all payroll matters.
• Coordinate with Human Resources on employee-related pay issues as necessary.

Work Environment Contribution :

Promote a safe and comfortable work environment, ensuring adherence to the principles of the Occupational Health and Safety Act and the 5S discipline (simplify, separate, sanitize, standardize, and support).

Qualifications

• Work Experience :
• A minimum of 5 years of experience in payroll management or a similar role.
• Education :
• Bachelor’s degree in Accounting , Finance , Business Administration , or a related field.
• Skills :
• Proficiency in payroll software and Microsoft Office Suite , especially Excel .
• Strong interpersonal skills to effectively engage with employees at all levels.
• Excellent problem-solving and decision-making abilities.
• Detail-oriented and committed to confidentiality, diplomacy, and timeliness.
• Comfortable with technology and computer applications.

Personal Attributes

• Positive Attitude : Maintains a proactive and optimistic approach to challenges.
• Confidentiality : Exercises discretion and maintains confidentiality in all payroll-related matters.
• Attention to Detail : Ensures accuracy and thoroughness in all tasks.
4 hours ago